PAYROLL SUPERVISOR

PAYROLL SUPERVISOR  Salary $82,141.00 - $146,416.00 Annually Location VARIOUS LOCATIONS IN FULTON COUNTY, GA Job Type FINANCIAL/ACCOUNTING Department FINANCE Opening Date 10/21/2025 Closing Date Continuous Pay Grade: 23 Description Benefits Questions UNCLASSIFIED POSITION IN THE DEPARTMENT OF FINANCE Minimum Qualifications: Bachelor’s degree in Accounting, Business, Finance, Human Resources Management, or related field required; supplemented by five (5) years of experience in payroll processing for a large-scale organization with two (2) years of supervisory experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Specific License or Certification Required: A valid Georgia driver’s license is required. Please note, new residents must obtain a valid Georgia Driver’s License within 30 days of employment Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position. Knowledge of accounting principles, payroll methods, Department of Labor regulations, federal and state tax regulations, and international tax requirements is required. Skill in understanding and using in-house payroll processing systems is required. Purpose of Classification: The purpose of this classification is to manage payroll activities, provide professional and technical accounting and statistical analysis, and supervise staff in processing payroll for Fulton County Government. Essential Functions: The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Supervises, directs, and evaluates assigned staff: develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures. Processes and prepares employee paychecks for distribution: reviews/enters/manage: direct deposit, paycard program, pay codes and deductions, loans, tax withholdings, annual statutory updates to tax tables etc., pay period cycles, labor distributions and other data; processes new employee documentation, changes in pay or status, terminations, or other actions; completes calculations; completes special payments, contributions and withholdings; generates paychecks and monitor the Employee Self-Service (ESS) System to ensure pay advices are correctly loaded; verify accuracy of payroll system data information and employee pay advice; verifies accuracy of register against system data; makes corrections as needed; and coordinates pick up with department payroll representative. Organizes, prioritizes, and assigns work: prioritizes and schedules work activities in order to meet objectives; ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; provides progress and activity reports to management; and assists with the revision of procedure manuals as appropriate. Maintains a current, comprehensive knowledge and awareness of federal, state and local laws, regulations, principles and practices relating to payroll activities; reads professional literature; maintains professional affiliations related to this position; and attends meetings, workshops, hearings, and training sessions as required. Monitors and controls financial resources; disburses funds; performs cost control activities; monitors expenditures against approved budget; prepares budget documents; administers grants; meets with managers regarding budget concerns; ensures availability of funds; recommends funds transfers; reviews, investigates and corrects errors and inconsistencies in financial transactions. Ensures proper payment of wages and salaries by supervising the preparation of payroll, assuring that the in-house payroll system is correctly processing salaries and reported hours worked, correctly utilizing paid leave and holiday pay, correctly accruing compensatory time, and correctly computing overtime. This includes ensuring all reporting for the HR system is reconciled to the County’s financial transactions recorded for all payroll transactions on a timely basis. Assures that the in-house payroll system is working as expected and in compliance with federal and state laws, rules, and regulations by establishing controls, monitoring results, and collaborating with Human Resources and Information Technology to modify and adapt programming, processing methods, and reporting in response to changes in regulations, withholding rates, reporting needs, pay and deductions codes etc. Manages processing and distribution of payroll to county employees, election workers, deceased employees beneficiaries/estate administrator/executive of estate and elected officials: ensures accuracy and efficiency of the payment of wages and proper disbursement of withholdings and expenses such as taxes, premiums and other deductions; participates in preparation, entering and verification of confidential payroll information; performs research as needed; verifies accuracy of register against system data; makes corrections as needed; Ensures accurate, legal and timely disbursements of withholdings and benefit payments to appropriate third parties and governmental agencies: supervises the processing of garnishments, levies, child support payments, bankruptcies, and all third party vendors; and serves as a liaison for the Department to the Internal Revenue Service, Social Security Administration, Department of Labor, Unemployment Administrator , State of GA Employment Retirement System, Georgia Judicial Retirement System, auditors, vendors, and other outside agencies as necessary. Communicates payroll information: responds to inquiries relating to payroll transaction policies and procedures, open records request, subpoena response, production of documents etc.; provides information/direction to departments regarding payroll; establishes, modifies and corrects errors in payroll and personnel systems; interprets information and documentation governing payroll issues; conducts detailed investigations; and resolves complex problems, issues and unusual circumstances. Prepares and submits a variety of required payroll related documents and reports: ensures compliance with local, state and federal payroll and tax regulations; prepares, reviews, transmits/submits and reconciles employee and retiree wage and tax data, unemployment, garnishment and deduction files, third party sick pay, Social Security wage statements; prepares materials for Internal Revenue Service, State of Georgia and Department of Labor filings; prepares year-end payroll processing for W2's, 1099’s quarterly tax and wage, worksite and related reports; calculates and prepares corrected wage statements as needed; prepares expenditure reports; and assists in creating related queries and reports. Prepare and submit information necessary to comply with State Rules on Unclaimed Wages. Manages payroll and accounting adjustments: balances payroll accounts by resolving payroll discrepancies; processes stop payments, reversals, positive pay and banking inquiries; and calculates and inputs earning, tax and deduction balance adjustments. Conducts payroll reconciliations: prepares and maintains payroll reconciliation spreadsheets; gathers information from payroll deduction and fringe registers to balance payrolls: researches and resolves discrepancies in reconciliations; reconciles direct deposit registers with ACH files; verifies that submitted withholding payments balance with payroll registers; and submits reconciled payroll reports and other payroll information necessary to General Accounting and Treasury Division. Generate and review payroll reports for each payroll showing each payee, wages paid, associated withholdings for retirement, benefits, and other contributions, and taxes withheld, supervises the maintenance of employee payroll records and accounts, and prepares any correcting journal entries as required related to payroll in a timely manner. Monitors control procedures related to the preparation and disbursement of direct deposits of payroll checks. Ensures the timely completion of all payroll tax payments and reporting requirements (federal, state, local as applicable) including the issuance of W-2s and Form 1099. Responds to all payroll audit requests. Ensures tax and benefit authorizations for payment are reconciled and recorded to the books and records of the County’s financial system, including any voluntary benefits deducted from employees. Review and approve retirement requests for rollovers, in-service distribution, death claims, recoupment as appropriate including response to qualified domestic orders (QDRO’s); ensure documentation for compliance with County and plan guidelines. Oversee timely update of separation dates for retirement with respective vendors. Monitors /audit 457(b) deductions and loans; in accordance with County, Statutory and Plan Guidelines. Provides customer service, and facilitates employee participation in various voluntary payroll deduction options by processing voluntary deduction forms, which includes verifying employee eligibility and checking the accuracy of completed forms; and by ensuring the authorized deductions are made from employee paychecks and disbursed to the proper agencies and/or companies designated by the employee. Recommends changes to internal and County-wide payroll processes and computer systems; reviews and analyzes payroll and tax procedures; identifies and recommends changes; develops plans to implement changes; tests system functionality; communicates test results; and implements process changes as directed. Answers questions and provides information upon request: explains policies and procedures; provides technical assistance to other divisions and departments concerning payroll-related issues; and assists with completing financial forms. Participate in acquisition of payroll related service providers. Additional Functions: Performs other related duties as required. Performance Aptitudes: Data Utilization: Requires the ability to coordinate, manage, and/or correlate data. Includes exercising judgment in determining time, place and/or sequence of operations, referencing data analyses to determine necessity for revision of organizational components, and in the formulation of operational strategy. Human Interaction: Requires the ability to act as a first-line supervisor, including instructing, assigning and reviewing work, maintaining standards, coordinating activities, and evaluating employee job performance. Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions. Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information. Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures. Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems. Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs. Employer Fulton County Address 141 Pryor Street Suite 3030 Atlanta, Georgia, 30303 Phone (404) 613-6700 Website http://www.fultoncountyga.gov

Salary : $82,141 - $146,416