What are the responsibilities and job description for the Office Manager/Controller - Chilton, WI position at Full Circle Recruiting?
Position Summary
Full Circle Recruiting, LLC. is seeking a highly organized, dependable, and growth-minded Office Manager / Controller to help support and move our business forward.
This position will work closely with ownership, leadership, customers, vendors, and team members to help manage the financial, administrative, and operational functions of the company. The role is critical to helping to continue scaling while maintaining strong organization, communication, accountability, and customer service.
The right individual will not simply “do office work.” This person will become an important part of helping to continue building a healthy, growing, and well-organized business.
We are looking for someone who takes ownership, communicates well, solves problems, and wants to grow alongside the company.
Key Responsibilities
Financial & Accounting Support
Assist with accounts payable and accounts receivable
Monitor cash flow and financial organization
Support budgeting and financial reporting activities
Assist ownership with financial decision-making and tracking
Coordinate with outside CPA and accounting professionals
Help improve financial systems and reporting accuracy
Office Management:
Help manage day-to-day office operations
Support internal communication between departments
Assist with scheduling, purchasing, and administrative coordination
Maintain organized records and documentation
Help create and improve company processes and systems
Customer & Vendor Communication
Professionally communicate with customers, vendors, and business partners
Assist with quotations, purchase orders, invoicing, and customer follow-up
Support dealership and supplier relationships
Help maintain strong customer service standards
Leadership & Operational Support
Work to help move the company forward
Help identify operational inefficiencies and opportunities for improvement
Support hiring, onboarding, and team communication efforts
Assist with company growth initiatives and special projects
Help create structure while maintaining a positive culture
Organization & Process Improvement
Improve workflows and office efficiency
Maintain accurate and organized digital and physical records
Help implement systems that support long-term business growth
Assist with reporting, metrics, and operational tracking
Qualifications
Previous office management, accounting, controller, or administrative leadership experience preferred
Strong organizational and communication skills
Experience with accounting software, spreadsheets, and business systems
Ability to multitask and prioritize responsibilities
Strong attention to detail and follow-through
Manufacturing experience is beneficial but not required
Positive attitude and willingness to grow with the company
Preferred Characteristics
Strong financial and business mindset
Ability to lead through organization and communication
Comfortable working in a fast-moving manufacturing environment
Self-motivated and proactive
Professional and relationship-oriented
Ability to balance structure with flexibility