What are the responsibilities and job description for the Admin/Office Manager position at FTK Hospitality Miami?
Admin/Office Manager – Full Time
FTK Hospitality Miami | West Palm Beach FL
Job Summary
Join FTK Hospitality Miami as an Admin/Office Manager supporting a dynamic real estate investment and rental property company in the West Palm Beach area. This full-time, in-office position is perfect for someone who thrives in a fast-paced, collaborative environment and enjoys keeping operations and finances organized. You'll play a vital role on a small, motivated hospitality team and have the opportunity to grow as the company expands.
Key Responsibilities
- Bookkeeping & Financial Operations
- Manage day-to-day bookkeeping in QuickBooks Online
- Reconcile bank, credit card, Stripe, and booking platform payouts
- Handle accounts payable and receivable, guest payments, and deposits
- Maintain deposit, tax, and unearned income records
- Support month-end close and reporting for the controller
- Prepare monthly financial reports by property
- Office Management
- Oversee office operations, including records, contracts, leases, insurance, and compliance files
- Prepare leases and manage e-signature processes
- Manage condo association applications and related paperwork
- Support reservations and guest payment issue resolution as needed
- Ensure receipts (Dext) and files (SharePoint) are organized and confidential
Requirements
- Minimum 3 years of bookkeeping and office administration experience
- Strong skills in QuickBooks Online, including independent account reconciliation
- Proficient with Excel and Microsoft 365 (Outlook, Teams, SharePoint)
- Highly organized, self-motivated, and able to meet deadlines independently
- Discreet and trustworthy with confidential financial information
- Excellent written and verbal communication skills
- Valid driver’s license and reliable car for occasional property visits
- Preferred: Experience in vacation rental or property management bookkeeping, multi-entity accounting, Hostify, Airbnb, Vrbo, Stripe, bookkeeping certification, and/or Spanish language skills
Schedule
- Full-time, Monday–Friday
- In-office position (no remote work)
Why You'll Love Working Here
- Competitive salary: $65,000–$75,000
- Comprehensive health, dental, and vision insurance after 90 days
- 401(k) plan with company match
- Two weeks paid time off, plus major holidays
- Company-provided work phone and computer
- Mileage reimbursement for local travel
- Paid software training for professional development
- Opportunities to advance into broader finance roles as the company grows
- Collaborative, supportive team environment
Join the Team
If you are detail-oriented, proactive, and ready to grow your career in real estate and hospitality, we encourage you to apply today!
Salary : $65,000 - $75,000