Temporary Office Admin - Non Exempt

Job Duties:

Daily Operations

1. Create and forward weekly Look Ahead to the Principal

1. Provides secretarial support to Principal 

1. Maintains all aspects of the principal’s schedule

1. Assists Administrative team

1. Records messages to the Principal and keeps log of same

1. Schedules meetings and appointments

1. Sorts and delivers mail for the Principal

1. Regularly checks Principal voice mail

1. Assists Principal in keeping updated with filing of all documentation, reports, correspondence, etc.

1. Maintains updated faculty list

1. Maintains updated phone list

1. Maintains up-to-date substitute list and provides same to faculty.

1. Maintains school calendar

1. Responds to requests for information

1. Sorts and date stamps all incoming mail to Principal and Assistant Principal

1. Maintains tickler system for deadlines, assignments, projects, etc.

1. Assists with maintaining and processes teacher certification information in Excel format

1. Maintains filing system as well as set of locked confidential files.

1. Process Out-of-Field Waivers and documents same on Excel spreadsheet

1. Prepare Board Meeting documentation

1. Organizes and sets up for Board meetings and all meetings lead by the principal

1. Posts mandatory notice for Board meetings

1. Trains substitutes and coordinates them for teachers

1. Handles club and field study paperwork and processing

1. Monitors Charter Tools for monthly items that come due

1. Assists with audit preparation

1. Maintain and disseminate Leadership Team packet information to Administration

1. Maintain and process safety drill documents (Fire drill, lockdown, tornado)

1. Maintain accident reports on students and staff

1. Manage Teacher Lead Money program

1. Fill in for Receptionist when needed

1. Lunch duty schedule when needed

1. Various duties as assigned by the principal

1. Maintain Emergency Management Plan information and “Go Bag”

1. Assists with Impact Aid form and attends trainings

1. Distributes school-wide email as approved by Principal

1. Maintains inventory for office materials and orders as needed

1. Mandatory attendance at all staff meetings

1. Prepares meeting agendas

1. Responsible for taking minutes and distributing same for all required meetings in a timely manner

1. Mandatory attendance at all Open Houses, Lottery, and other similar events

1. Welcomes visitors and arranges for their comfort and screens unexpected callers

1. Performs such other tasks and assumes such other responsibilities as the principal may from assign time-to-time.

1. Maintains volunteer fingerprints.