PURCHC-Purchasing Clerk

SUMMARY:
We are currently seeking a detail-oriented Purchasing Agent to support purchasing operations, vendor relationships, bid management, contract administration, and cost analysis. This position will work closely with construction, sales, design, finance, land development, and other internal teams to ensure purchasing goals, production requirements, pricing accuracy, and internal deadlines are met. The ideal candidate will be organized, analytical, and able to communicate effectively with vendors, subcontractors, and internal business partners in a fast-paced environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Include but are not limited to:

• Research and resolve vendor disputes, including product issues, pricing concerns, invoice discrepancies, and contract inconsistencies
• Coordinate pricing adjustments with vendors and internal teams when necessary
• Establish, build, and maintain effective relationships with vendors, subcontractors, and trade partners
• Communicate vendor performance concerns, service issues, or capability gaps to the appropriate internal stakeholders
• Work collaboratively with construction, sales, design, finance, marketing, land development, and other departments to ensure internal goals and deadlines are met
• Communicate product, pricing, specification, and contract changes to sales, construction, subcontractors, and other affected teams
• Initiate bid events with subcontractors and vendors
• Prepare bid packages, including specifications, scopes of work, bidder lists, and supporting documentation
• Analyze vendor bids to ensure pricing aligns with specifications and includes all required items
• Compare new bids to established estimates and budgets to identify gaps, variances, or missing items
• Negotiate with vendors to obtain cost-effective pricing while maintaining quality, productivity, and service standards
• Prepare bid analysis documents and support vendor selection recommendations
• Assist in base cost and option price analysis
• Review house budgets to verify accurate base house costs, margin costs, and option pricing
• Assist with end-of-month cost-off processes, including accrual support for current month closings
• Ensure vendors are properly contracted and meet company insurance requirements before performing work
• Maintain accurate purchasing files, contract documents, bid records, pricing documentation, and other backup materials for audit compliance
• Ensure all purchasing actions comply with company policies, procedures, internal audit requirements, and ethical standards
• Ensure specification changes are properly reflected in current contracts and purchasing documents
• Maintain and provide weekly, monthly, and quarterly reporting as needed to support business decisions
• Identify opportunities to improve costing accuracy, purchasing processes, and vendor performance
• Work with applicable internal teams to maximize rebate opportunities when available

QUALIFICATIONS:

• To perform this job successfully, an individual must be able to perform each essential duty accurately and efficiently, with or without reasonable accommodation
• Strong analytical and problem-solving skills
• Strong attention to detail and accuracy when reviewing bids, contracts, pricing, budgets, and vendor documentation
• Ability to work in a fast-paced environment and manage multiple priorities and deadlines
• Ability to communicate effectively inside and outside the company
• Ability to build and maintain effective vendor, subcontractor, and internal business relationships
• Strong negotiation skills and ability to evaluate cost, quality, productivity, and service when making purchasing recommendations
• Ability to understand scopes of work, bid documents, specifications, contract requirements, and pricing structures
• Strong organizational and recordkeeping skills
• Ability to maintain audit-ready documentation and follow internal compliance requirements
• Proficiency with Microsoft Office, including Excel, Outlook, and Word
• Ability to work independently as well as collaboratively with a team
• Reliable, professional, and able to maintain confidentiality when handling sensitive business information

EDUCATION AND/OR EXPERIENCE:

• High school diploma or equivalent required
• Associate's or bachelor's degree in business, construction management, supply chain, finance, or a related field preferred
• Previous experience in purchasing, procurement, construction, homebuilding, vendor management, or contract administration preferred
• Experience reviewing bids, contracts, pricing, scopes of work, budgets, or vendor documentation preferred

PHYSICAL REQUIREMENTS:

• Ability to sit and/or stand for extended periods of time
• Ability to work on a computer for extended periods of time
• Ability to communicate by phone, email, and in person
• Ability to review documents, reports, contracts, bids, and pricing information
• May occasionally be required to visit construction sites, communities, vendor locations, or other company locations
• Must be able to occasionally lift up to 25 lbs.

BENEFITS:

• Medical, Dental and Vision coverage
• 401K
• Paid Holidays
• Vacation and Personal Time
• Employee Appreciation Events

This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned as needed by the business.

"Flooring Services and our affiliated entities are proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics."