What are the responsibilities and job description for the Scheduling Coordinator position at Frost Productions?
DESCRIPTION
The New York office of Frost Productions is seeking a Scheduling Coordinator who is based in New York or New Jersey to work on a full-time basis. This is a salaried position with benefits. This position reports directly to the Scheduling Manager.Compensation: $67,500/year
Position Responsibilities:
• Assist in scheduling all full-time, freelance and temporary labor in the field.
• Answer phone calls, reply to emails and provide general administrative support.
• Ensure accurate information is properly logged into the Frost Database.
• Review labor budgets and employee hours to schedule field personnel effectively.
• Generate onsite personnel lists and complete vendor clearance forms.
• Provide information regarding staff, vehicles, and security details to planners, venues, and government agencies.
• Work with temporary labor agencies to schedule field labor and finalize time sheets.
• Assist HR in the hiring process of new employees.
Position Requirements:
• Applicant will be required to work some nights and weekends (Team members rotate on-call coverage).
• Must be punctual, professional, positive, and have a respectful attitude.
• Must be a self-motivated and driven individual who can work independently.
• Experience thriving in a fast-paced environment and handling last-minute changes.
• Impeccable attention to detail and strong communication skills.
• Comfortable multi-tasking a high volume of complex and diverse tasks.
• The ability to both analytically and creatively problem-solve.
• General computer skills and email/phone etiquette.
Preferred Qualifications:
• Previous scheduling or administrative experience in an office setting.
• Bachelor’s degree in stage management/theatre, arts administration or related field.
• Familiarity with Microsoft Office Suite, including: Access, Outlook, Word and Excel.
• A love for people and working with others.
• A solutions-oriented mindset.
• A keen eye for detail and process improvement.
• An interest in special events.
To apply please send your resume and cover letter to [email protected] with your name and the job title you are applying for in the subject line.
Frost Productions provides high-end, full-service production solutions to the special events market. Our clientele ranges from prominent cultural institutions and corporations to private individuals and organizations. With over 45 years of providing dynamic solutions to our clients, Frost continues to innovate and explore new mediums in the special events market. We pride ourselves in the ability to push the boundaries of proven technology and to provide our clients with new and innovative solutions and experiences. Our solutions often create whole environments through the use of lighting, video, audio, décor, and custom-fabricated scenic elements.
SALARY
$67,500.00 – $67,500.00 per year