Project Assistant

Frost Brown Todd LLP, a national law firm with 1000 legal and business professionals across eighteen offices, is currently searching for a full-time Project Assistant to support our Immigration team. This role will assist our Immigration attorneys, paralegals and legal practice assistants with preparing case status updates, tracking deadlines, responding to client inquiries and assisting with the preparation and filing of visa and green card petitions. This position consists of non-billable administrative tasks as well as billable work.

Key Responsibilities:

• Perform initial screening and evaluate client needs by gathering basic immigration information through intake questionnaires and case management software. Set up new clients in the online case management system and generate invitations.
• Communicate with clients regarding visa extensions and renewals.
• Respond to requests from foreign national employees/clients for status updates.
• Monitor the status of current cases and update client reports. Prepare monthly and quarterly case status updates for high-volume clients.
• Track important deadlines, such as Requests for Evidence (RFEs), priority dates, and other case-related events.
• Coordinate the monthly immigration client alerts.
• Order filing fee checks and process vendor invoices, ensuring proper tracking and timely payment.
• Work on special projects to support immigration matters.
• Log client-related and case-related information into our immigration case management system and take steps to assure that all client records in the system remain accurate and updated.
• Collect and prepare supporting information and documentation as requested by attorneys and paralegals.
• Track the ongoing case status of client applications and update attorneys and clients on case progress.
• Provide backup support to paralegals and legal practice assistants with the preparation, filing, and processing of visa and green card petitions, including receipts and approvals.

Job Requirements:

• Associates degree required.
• Minimum of 2 years of experience in the immigration or legal field.
• Ability to work independently and collaboratively within a team structure.
• Ability to cooperate, work and communicate effectively and professionally with Firm clients and Firm personnel at all levels on the telephone, by e-mail as well as in-person.
• Highly proficient in Microsoft Office software programs.
• Strong grammar, spelling, vocabulary, and language skills are necessary as well an understanding of legal terminology.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to work in a fast-paced environment and shift attention from one area of work to another quickly and effectively.
• Handle confidential client and firm data in a discreet, professional, and ethical manner.

Frost Brown Todd offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401k/profit sharing retirement package.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Frost Brown Todd is fully committed to equality of opportunity in all aspects of employment. It is the policy of Frost Brown Todd to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.