What are the responsibilities and job description for the Real Estate Lease Administrator position at Frontline Source Group - Nationwide Staffing & Executive Search?
Real Estate & Lease Administrator
Our client located in Phoenix, AZ is looking to add an experienced Real Estate & Lease Administrator to support a growing commercial real estate portfolio. This is a direct hire onsite opportunity.
Company Profile:
Non-Profit
Nationwide
Real Estate & Lease Administrator Role:
The Real Estate & Lease Administrator is responsible for coordinating and managing lease documentation, transaction materials, and due diligence processes while ensuring favorable deal structures and compliance with key lease provisions.
This position plays a critical role in protecting the organization’s legal and financial interests by reviewing, negotiating, tracking, and administering commercial real estate agreements. The ideal candidate is highly detail-oriented, contract-driven, and experienced in commercial lease administration within a multi-site environment.
Lease & Transaction Management
Read, analyze, and provide feedback on commercial leases and subsequent lease revisions
Coordinate negotiation of lease provisions with landlords, landlord counsel, and related parties
Review and negotiate Estoppel Certificates and Subordination & Non-Disturbance Agreements (SNDAs)
Abstract and interpret lease documents into the company’s lease management system
Monitor and track key lease provisions including commencement dates, renewal options, co-tenancy clauses, expiration dates, and notification deadlines
Coordinate collection, execution, and filing of real estate transaction documents
Due Diligence & Legal Coordination
Review and analyze due diligence materials related to LOIs and new lease agreements
Work closely with supervisor and outside counsel to incorporate key legal provisions
Partner with zoning and land use attorneys on entitlement, special use permit, and rezoning matters
Attend zoning hearings and neighborhood meetings as needed
Cross-Functional Collaboration
Serve as primary liaison between Property Managers and internal teams
Interface with Retail, Construction, Facilities, and other departments
Provide transaction updates and reporting to senior leadership
Support preparation and coordination of real estate-related events and industry functions
Market & Portfolio Support
Analyze demographic data related to new and existing sites
Support long-term real estate strategy initiatives
Represent the organization at commercial real estate industry events as needed
Real Estate & Lease Administrator Background Profile:
Minimum 5 years of experience in commercial real estate transactions
Strong experience reviewing, administering, and negotiating commercial leases
Direct experience with Estoppels and SNDAs
Ability to read and interpret contracts, regulations, building plans, and specifications
Working knowledge of zoning regulations and land use processes
Experience interfacing with city government or officials preferred
Paralegal background with emphasis in commercial real estate preferred
Proficiency in MS Excel, Word, and PowerPoint
Excellent analytical, communication, and problem-solving skills
Valid driver’s license with clean driving record
Comfortable working in a structured, document-intensive environment
Strong communicator who can interact across all levels of an organization
Proactive in tracking deadlines and protecting contractual rights
Able to manage multiple transactions simultaneously
Features and Benefits:
PTO, Sick Days, and Paid Holidays
Multiple Healthcare Plans
401k and more!