What are the responsibilities and job description for the Executive Assistant position at Frontline Source Group - Nationwide Staffing & Executive Search?
Hiring an Executive Assistant to be the right hand to CEO in Oklahoma City, OK
About the Company: Global investment organization with a strong footprint in the oil & gas and private equity sectors. The company operates with exceptional professionalism, precision, and discretion while supporting executives who lead complex, fast-paced portfolios. Known for its high standards and dynamic environment, this organization values individuals who demonstrate sound judgment, polished communication, and the ability to adapt quickly.
About the Role: As the Executive Assistant, you will serve as the right hand to the CEO, ensuring seamless operations and communication across both business and personal priorities. This position requires strong organizational ability, excellent communication skills, and the professionalism needed to operate within a high-demand global investment environment.
Responsibilities:
- Manage a complex, rapidly shifting executive calendar including internal meetings, external engagements, and personal commitments.
- Coordinate all aspects of domestic and international travel for the CEO and their family (flights, accommodations, transportation, itinerary management).
- Act as the primary point of contact for internal teams, external partners, and personal contacts.
- Draft, edit, and prepare professional correspondence and documents on behalf of the CEO.
- Maintain strict confidentiality and manage highly sensitive information discreetly.
- Support special projects and key initiatives, ensuring timely follow-through.
- Provide proactive, high-level administrative support and anticipate needs before they arise.
Qualifications:
- Bachelor’s degree not required; equivalent experience considered.
- 4 years of Executive Assistant experience, ideally supporting C-suite executives.
- Background in oil & gas, energy, private equity, or investment management strongly preferred.
Required Skills:
- Exceptional written and verbal communication skills.
- Ability to thrive in a fast-paced, high-demand, constantly changing environment.
- Strong multitasking skills with comfort managing both business and personal tasks.
- High level of polish, professionalism, and discretion.
- Proficiency in Microsoft Office Suite and advanced calendar management tools.
Preferred Skills:
- Experience in a prestigious investment environment.
- Exposure to high-level corporate strategy and international operations.
Pay range and compensation package: Competitive compensation and direct hire stability. A comprehensive benefits package may include medical, dental, vision, PTO, and retirement options (based on client offering).
Equal Opportunity Statement: This organization is committed to diversity and inclusivity.