Business Office Assistant

Apply

Description

We're Certified as a GREAT PLACE TO WORK!

"Join a fast-paced, growing organization where your administrative expertise keeps the entire office running smoothly."

At Villa Pueblo Senior Living, we believe in creating a workplace where people feel valued, supported, and inspired to make a difference every day. Join our team and discover how rewarding your career can be!

Now Hiring: Business Office Assistant

Schedule: Mon-Fri 8a-5p

About The Role

We believe every team member plays a critical role in our mission to deliver outstanding care and service to our residents. As the Business Office Assistant , you'll assist in the essential business office functions under the guidance of the Business Office Manager. Your skills will be key in ensuring smooth financial operations and supporting our community's commitment to excellence in patient care.

Benefits We Offer

• Competitive Pay
• Paycheck Advances
• Paid sick leave and vacation
• Paid Holidays
• Medical, dental and vision insurance
• Health and Dependent Care FSA
• Company paid Basic Life Insurance
• Voluntary benefits: Life, AD&D, Short-Term Disability, Critical Care & Accident Insurance
• Employee Assistance Program (EAP)
• 401K Plan
• Employee Discount Program
• Paid Mentorship and professional growth opportunities
• Employee Referral Bonus Program
  
  

Key Responsibilities

• Prepare and submit monthly billing for resident services
• Assist communications with suppliers and vendors regarding invoice issues
• Participate in the accounts receivable process, including private collections and pursuing past-due accounts with proper documentation
• Process billing to third-party payers in compliance with company and program guidelines
• Maintain financial records, including cash receipts, disbursements, accounts payable/receivable, payroll journals, and general ledger entries
• Ensure daily bank deposits and accurate ancillary entries
• Provide financial data for audits and year-end reporting
• Process check runs in collaboration with the corporate accounting team
• Maintain accurate patient trust fund accounts, including monthly reconciliations and quarterly statements for responsible parties
• Participate in the resident admission process, explaining rates, billing cycles, and payment terms, and collecting initial payments
• Monitor and follow up on Medicaid Pending applications and documentation with state agencies
• Resolve vendor inquiries promptly and professionally
• Manage petty cash accounts, including recording, reconciliation, and maintaining supporting documentation
• Participate in weekend on call every other weekend
  
  

Wage Range: $19.00-$20.00 / Application Deadline:12/19/2025

Apply Today!

Ready to join our team? Apply now and contact H.R. Director Belen Gray-Trujillo at 719-253-3722 today to schedule your interview.

Requirements

• High school diploma or GED required; Bachelor's degree preferred
• Minimum of 2 years of related business office experience required
• Experience with billing processes in skilled nursing care facilities is essential
  
  

Equal Opportunity Employer

We are an Equal Opportunity Employer. We consider all applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristic.

Salary Description

19.00-20.00