What are the responsibilities and job description for the Receptionist/Office Assistant - NYC position at Friedman Vartolo LLP?
The Company
Friedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees providing top-tier legal services to our clients in seven states. While our legal expertise sets us apart, it's our mindset that drives us forward. We bring a fresh, fast-paced energy that drives our momentum and shapes how we approach every challenge.
We are a company that chooses to dig deeper, solving problems at the root instead of settling for surface fixes. Here, there are no passengers because every individual adds value, owns outcomes, and moves the firm forward. With an underdog mentality, we embrace constant elevation, always sharpening, always climbing, and never coasting. When challenges come, we row together and lean in as one team to get the job done, no matter what.
The Position
Friedman Vartolo LLP is seeking a Receptionist/Office Assistant to join our rapidly growing team and work out of our Financial District location.
The Receptionist/Office Assistant will function as the primary administrative employee at the office. This role will sit at the front desk, assist with answering a high-volume of incoming calls and greeting visitors where necessary. This employee will monitor office supplies and kitchen staples (ex. milk, seltzer, etc.) and order where appropriate. While the bulk of our mail is handled by our Garden City office, this employee will intake, scan and review incoming mail and will assist in processing a limited number of outgoing items. Additionally, this employee may be tasked with some social media and marketing projects. The ideal candidate will have excellent communication skills (both verbal and written), is able to remain calm and collected when handling escalated calls, is super organized, has outstanding computer skills and works well under pressure.
Responsibilities
- Answer high-volume phone calls, take detailed messages and distribute to the appropriate party
- Send e-faxes and distribute incoming faxes
- Greet and direct visitors entering the Firm
- Coordinate new hire badges and office supplies for NYC team
- Maintain kitchen support in making coffee and restocking food and drinks
- Accept all incoming packages and mail; physically scan and sort incoming mail
- Manage Mail Process (Collateral log/audit) & forward to Garden City office
- Support digital mail sorting, building management and vendor needs and issues
- Provide support for all miscellaneous requests with a 'can do' attitude
- Provide administrative support as needed
Qualifications
- 1-2 years of experience in a receptionist/office assistant role or similar
- Computer Savvy a must
- Strong verbal and written communication skills
- Able to multi-task
- Superb organizational skills
- Calm and professional demeanor
Compensation/Benefits
Salary will be commensurate with an entry/junior level position. The firm offers a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement.
ADA Compliance
Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at recruitment@friedmanvartolo.com to request an accommodations.
Location
New York City Office - Downtown