What are the responsibilities and job description for the Administrative & Financial Systems Coordinator position at Fresh Family LLC?
Administrative & Financial Systems Coordinator (Part-Time, Hybrid)
Pay: $32 – $40 per hour (DOE)
Schedule: Part-time – weekdays flexible 20 hours per week to start
Job Type: Part-Time / Seasonal
Location: Kent, WA (Hybrid – Remote with the weekly office meeting.)
About the Role
We are hiring a part-time Administrative & Financial Systems Coordinator to play a key role in supporting our leadership team with accurate financial reporting, bookkeeping, and reconciliation — while also assisting with implementing and improving internal workflows, administrative procedures, and business systems. This hybrid role is ideal for a highly organized professional with strong accounting skills and a proactive mindset around operations. You will be the primary support for accounting activities and help document and optimize systems that improve how our team tracks projects, coordinates operations, and scales our processes for the future. The role will also assist with project scope coordination, bidding documentation, and internal process management as part of ongoing business operations.
Key Responsibilities:
- Perform weekly account reconciliations and maintain clean financial records in QuickBooks Online
- Enter journal entries, including allocation of loan principal and interest
- Prepare weekly and monthly financial reports (P&L, Balance Sheet, lending summaries, custom
- reports)
- Monitor financial activity by class to provide reporting on project-level profitability
- Assist in the development of budgets, forecasts, and internal tracking tools
- Collaborate with the Office Manager to ensure categorized and consistent transaction data
- Support the implementation of administrative workflows using monday.com and similar platforms
- Help document internal procedures and improve consistency across office systems
- Maintain project logs, internal databases, and recurring task tracking
- Assist leadership with documentation, vendor coordination, and cross-department project support
- Support project scope planning and assist with bid documentation and tracking, including maintaining bid logs and supporting leadership with internal process management
Qualifications:
- 5 years of experience in bookkeeping/accounting with QuickBooks Online or similar systems
- Experience with financial reporting, journal entries, and reconciliation
- Ability to generate and interpret profit/loss reports, balance sheets, and custom financial summaries
- Understanding of class-based financial tracking and project-level reporting
- Strong organizational and systems-thinking skills
- Experience using Monday.com, Asana, or similar platforms for workflow or project management
- Excellent written and verbal communication skills
- Ability to work both independently and collaboratively in a hybrid environment
What We Offer:
- Flexible, part-time schedule with potential for long-term placement
- Opportunity to build and shape systems from the ground up
- Direct collaboration with leadership and a growing business team
- Meaningful role with a level of autonomy and high impact on operations
To Apply:
Please submit your resume and a brief message outlining your experience with bookkeeping, financial reporting, and workflow or system development.
Job Type: Part-time
Pay: $32.00 - $40.00 per hour
Application Question(s):
- How comfortable are you with working on QuickBooks or similar systems?
- How comfortable are you using Monday.com, Asana, or similar platforms for workflow or project management?
- Please give a detailed description of your level of expertise in business financial planning and management.
Experience:
- Bookkeeping: 5 years (Required)
- Finance: 5 years (Required)
- Corporate finance: 5 years (Required)
Work Location: Hybrid remote in Kent, WA 98031
Salary : $32 - $40