Administrative Assistant- Bilingual

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive, welcoming environment where everyone can thrive. If you excel at multitasking, possess strong communication skills, and enjoy creating order out of chaos, this is the perfect opportunity for you to make a meaningful impact!

Duties

• Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and Word processing tools
• Coordinate calendar management and schedule appointments or meetings efficiently for team members
• Maintain organized filing systems, both physical and digital, ensuring quick retrieval of documents and records
• Support office management activities by overseeing supplies inventory, ordering materials as needed, and ensuring a tidy workspace
• Provide exceptional customer service by addressing inquiries promptly and assisting clients or visitors with their needs
• Handle clerical tasks such as proofreading documents, preparing correspondence, and managing phone communication with excellent phone etiquette

Requirements

• Proven experience in an office environment with strong office management skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software and spreadsheets
• Excellent computer literacy with the ability to perform data entry accurately and efficiently
• Prior clerical or administrative experience, including front desk duties and phone communication expertise
• Bilingual abilities are highly desirable to support diverse client interactions
• Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Technical proficiency in using multi-line phone systems, QuickBooks accounting software (nice-to-have), and general computer skills
• Exceptional attention to detail for proofreading, filing, and maintaining accurate records
• Customer service orientation with a friendly demeanor and professional phone etiquette
• Personal assistant or calendar management experience is advantageous for supporting executive schedules

Join us in delivering outstanding administrative support that keeps our operations running smoothly! We value energetic individuals who are eager to contribute their skills in a fast-paced environment. This paid position offers an exciting opportunity to develop your career while supporting a vibrant team dedicated to excellence.

Pay: $15.00 - $20.00 per hour

Expected hours: 40.0 per week

Work Location: In person

Salary : $15 - $20