Training Office Assistant

Job Introduction

Frequentis USA Inc. is dedicated to creating a safer world. With over 75 years of experience, Frequentis understands controllers in safety critical situations encounter new challenges daily. Our mission is to develop and market highly reliable, optimized, custom-tailored, and user centric communication and information systems for mission critical solutions. As an industry leader in voice communication data information systems, we create a safer world through integration, digitalization, and automation while maintaining world class safety standards. We proudly serve many U.S. government agencies including the FAA, DoD, and NASA. Safety as our number one priority pushes us to constantly learn about the ever-changing needs in safety critical environments to deliver innovative solutions.

Key Tasks

• Manage and maintain the master training calendar for the Training Academy
• Schedule training sessions, ensuring optimal use of facilities, instructors, and resources
• Coordinate availability of instructors, classrooms, equipment, and participants
• Adjust schedules as needed and communicate updates promptly to all stakeholders
• Coordinate logistics for in-person training sessions
• Ensure training rooms are appropriately set up, including technology and materials
• Order and manage training supplies and resources
• Provide day-to-day administrative support to the Training team
• Serve as a point of contact for training-related inquiries
• Communicate training schedules, confirmations, and reminders to participants
• Work with cross-functional teams to ensure alignment on training needs
• Provide guidance and assistance in training reception area including welcoming on-site visitors and directing appropriate personnel or answer basic questions pertaining to company
• Monitors on-site visitor access, maintains visitor sign-in and sign out log and issues visitor badges
• Maintains temporary ID access badge sign-in and sign out log
• Provides WIFI access accounts for Visitors
• Receives, sorts, and routes office mail
• Answer incoming phone calls, provide basic company information, guidance and assistance, and directs to appropriate personnel
  
  

Key Qualifications

• High school diploma (associate or bachelor’s degree preferred)
• 2 years of administrative or coordination experience
• Strong organizational and time management skills
• Experience managing schedules and calendars in a fast-paced environment
• Proficiency in Microsoft Office (Outlook, Excel, Word, Teams)
• Excellent written and verbal communication skills
  
  

Our Values

Frequentis USA is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Around 2,100 employees are committed to creating a safer world with their innovative strength and technology orientation. Our culture is based on a working environment characterized by fairness and trust, mutual respect and appreciation. As an international company, we value this diversity and recruit regardless of age, gender, origin, ethnicity, sexual orientation or religion. We value fair and good working conditions, an optimum work-life-balance and offer all our employees equal development opportunities. In doing so, we focus on long-term working relationships in order to keep the valuable know-how of our employees stable.

Benefits

Benefits: We are committed to supporting our mission through the following employee benefits:

• Medical, Dental, and Vision Insurance
• Health Savings Accounts
• Competitive 401(k) Plan with company match and immediate vesting
• Employee Life Insurance & AD&D
• Company-paid Short-Term and Long-Term Disability Insurance
• Employee Assistance Program
• Generous holidays, including a full week off from December 25 to January 1
• PTO that scales with tenure and sick leave
• Company-sponsored team-building activities to boost morale and productivity.
• Bonus Plan
  
  

TRUST-BASED

MODERN MENTORING TRAININGS

WORKING HOURS

IT-EQUIPMENT PROGRAM