What are the responsibilities and job description for the Executive Assistant position at Frequency?
Overview:
The Executive Assistant acts as the founder's right hand, helping protect their time, organize priorities, and keep the business moving forward day-to-day. This scope encompasses: traditional admin, operator, integrator, and gatekeeper roles.
Frequency is a vertically-integrated medicinal mushroom brand based in Topanga, CA. Cultivating for mental health and higher consciousness, Frequency envisions a world where ancient wisdom meets modern science, and everyone is guaranteed safe access to the healing they deserve.
Key Responsibilities:
Inbox and Communications Management
- Manage and triage the founder's email inbox
- Flag high-priority messages and time-sensitive requests
- Draft responses (especially for partnerships, intros, and follow-ups)
- Maintain a clean, organized inbox system
- Act as a first point of contact when appropriate
- Schedule calls, meetings, and manage follow-ups
- Organize all strategically
Partnerships and Relationships Support
- Track partnership conversations and warm leads
- Organize contacts (investors, advisors, healers, researchers, brands, operators)
- Help coordinate intro calls and relationship-building conversations
- Maintain a lightweight CRM or tracking system (Airtable, Notion, Sheets)
Operations & Business Flow Support
- Assist with basic operations and internal organization
- Help document workflows and systems as the company grows
- Support light project management (deadlines, reminders, coordination)
- Keep the founder focused on high-leverage work
Alignment with Psychedelics & the Medicine Space: be knowledgeable and genuinely interested in:
- Psychedelics, plant medicine, and consciousness work
- Current trends, language, and ethics in the medicine space
- The cultural sensitivity and responsibility of this work
Understand that this is mission-driven, not just a job. You represent the brand: energetically and professionally.
Must have qualities:
Entrepreneurial, self-directed, proactive
Emotionally intelligent and discreet
Organized, detail-oriented, reliable
Passionate about psychedelics / healing work
Comfortable in ambiguity and fast-changing environments
Strong written communication skills
Job Type: Full-time
Pay: $3,900.00 per month
Benefits:
- Flexible schedule
- Paid time off
- Professional development assistance
Work Location: Hybrid remote in Topanga, CA 90290
Salary : $3,900