FINANCE SECRETARY

Fremont County School District Number 25

Riverton, Wyoming

Finance Secretary

Reports to: School Principal

Supervises: None

Approved/Revised Date: July 17, 2024

REQUIRED QUALIFICATIONS:

• • High school diploma or equivalent
  • Advanced secretarial/administrative skills
  • Excellent verbal and written communication skills
  • Excellent customer service skills
  • General office and computer use experience

• 
  Experience and knowledge of school budgets and purchasing processes
  

POSITION SUMMARY

Oversee and manage daily financial operations of the High School and Career Center. Key responsibilities include: cash handling, requisition entry, purchasing, running/maintaining financial reports, ensuring compliance with the district's purchasing policies and procedures. Provide excellent customer service to students, families, vendors, and staff. Work collaboratively across departments, and the school in general.

PRIMARY RESPONSIBILITIES

• Performs office duties regarding public relations, clarifying and resolving office problems, and channeling complaints and needs for the students, parents, faculty, and staff, and the general public.
• Shares responsibility of the receptionist and host for the assigned office.
• Responsible for managing the building's budget and purchasing procedures with the principal while working closely with the business office. Maintains expenditure records as pertinent to the General Fund and Special Revenue.
• Verify and account for deliveries of merchandise by working closely with building staff and the warehouse.
• Acts as a liaison between staff, parents, students, and administration, in both verbal and written communications.
• Assists teachers and building administrators as needed in securing substitute teachers for teacher and applicable paraprofessional vacancies.
• Keeps accurate and up to date information and records on all students pertaining towards fines, fees, and school wide notifications.
• Maintains accurate records consistent with the needs of the school in the following systems: Software Unlimited (SUI), US Bank Access Online, and multiple School Information Systems (e.g. Thrillshare, PowerSchool, etc.).
• Uses a variety of computer programs/systems to enter student information, correspondence, and office records as assigned.
• Demonstrates the ability to assume responsibility without direct supervision, exercise initiative and good judgment, and make decisions within the scope of assigned authority.
• Have knowledge of all office equipment, fax machines, copiers, software applications, etc., and be able to troubleshoot problems and summon professional help when needed.
• Type and process all correspondence and all other material related to the assigned office.
• Demonstrates the ability to handle high purchasing volume in multiple funds while maintaining cleanliness of work.
• Performs such other duties as may be assigned from time to time by the supervisor.

TECHNICAL COMPETENCIES AND SKILLS

• Possesses strong oral and written communication skills
• Works independently with little direct supervision
• Works as part of a team
• Accepts responsibility and is self-motivated
• Demonstrates strong work ethic to achieve District goals
• Displays effective multitasking and time management skills

LANGUAGE SKILLS

Ability to read and interpret documents such as policies and regulations, safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine correspondence.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee frequently is required to talk or hear. The employee is occasionally required to stand and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

EVALUATION

Performance on this job will be evaluated by the School Principal or their designee in accordance with school board policy and administrative regulations on evaluation of certified or classified personnel.

SALARY SCHEDULE

This position will be paid according to the approved Classified Administrative Support Salary Schedule.

TERMS OF EMPLOYMENT

260 DAYS

CLEARANCES

Employment is contingent on a local, state, and federal criminal background clearance.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.