Compliance Specialist

ABOUT FREIXENET MIONETTO USA

At Freixenet Mionetto USA, we don’t just work with world-renowned sparkling wines — we build a workplace people are proud to be part of. Named one of the Best Places to Work in Westchester for three consecutive years, as well as Best Places to Work in New York State and in America in 2025, we’re proud to say we are more than a company.

As the U.S. subsidiary of the globally acclaimed Henkell Freixenet, we represent an award-winning portfolio of iconic brands, including Mionetto Prosecco, Freixenet, Segura Viudas Cava, Gloria Ferrer, Korbel California Champagne Cellars, and more. Our portfolio spans legendary wine-growing regions across Italy, Spain, France, the U.K., that have contributed to winemaking history.

Our company culture thrives on collaboration, celebration, and growth. From engaging employee events year-round to continued learning opportunities for all employees, Freixenet Mionetto USA continues to invest in our team with generous benefits and more.

Come raise a glass with us and discover how you can add some sparkle to your career!

Position Summary:

Freixenet Mionetto USA is seeking an experienced alcohol beverage compliance professional to independently manage licensing, registrations, COLAs, regulatory reporting, and compliance administration across federal and state requirements for wine and spirits operations. This role requires a highly organized, detail-oriented, and proactive individual capable of managing multiple concurrent compliance workstreams in a fast-paced environment. The ideal candidate must demonstrate strong operational ownership, accountability, critical thinking, sound judgment, and the ability to execute accurately with minimal oversight.

Responsibilities:

Licensing, Registrations & Regulatory Compliance

• Manage federal and state wholesale licensing processes, including renewals, amendments, ownership updates, and related regulatory filings
• Prepare, submit, track, and maintain all applicable state and federal permits, licenses, brand registrations, and renewals
• Prepare and submit TTB COLAs and maintain tracking for pending and approved submissions
• Conduct label review and approval support to ensure compliance with applicable federal and state requirements
• Coordinate NABCA CSC setup and maintenance where applicable
• Communicate and follow up with regulatory agencies regarding deficiencies, approvals, and compliance matters
• Maintain accurate compliance records, supporting documentation, and workflow tracking across all assigned markets and brands

Reporting, Systems & Workflow Management

• Manage monthly and periodic state reporting and filing admi### Reporting, Systems & Workflow Management
• Manage monthly and periodic state reporting and filing administration
• Maintain ShipCompliant records and related compliance systems accurately and timely
• Maintain workflow organization, operational visibility, and deadline management across assigned workstreams
• Utilize Monday.com (or current company PM systems) for project tracking, prioritization, and workflow management
• Develop and maintain SOPs and recurring compliance process documentation
• Support departmental process improvement and operational efficiency initiatives

Operational Ownership & Cross-Functional Collaboration

• Demonstrate strong prioritization, responsiveness, accountability, and follow-through across multiple concurrent projects and deadlines
• Provide notary support for internal business documentation and compliance-related matters as needed
• Proactively communicate status updates, blockers, delays, risks, and outstanding items
• Research and resolve routine compliance matters independently before escalating
• Collaborate cross-functionally with Sales, Operations, Logistics, Finance, Marketing, and external regulatory agencies as needed
• Demonstrate sound judgment, critical thinking, and consistent operational execution

Competencies:

• Independent operational ownership
• Strong organizational and tracking capabilities
• Excellent responsiveness and follow-through
• Strong critical thinking and problem-solving capabilities
• Consistent accuracy and accountability in a deadline-driven environment
• Ability to independently navigate routine compliance matters and regulatory processes

Requirements/Qualifications:

• Minimum 3–5 years of alcohol beverage compliance experience strongly preferred
• Strong working knowledge of wine and spirits regulatory compliance requirements
• Experience with state licensing, registrations, TTB COLAs, ShipCompliant, and regulatory reporting
• Ability to obtain and maintain a New York Notary Public commission within 90 days of hire is required based on operational business needs
• Proven ability to independently manage multiple priorities and deadlines in a fast-paced operational environment
• Demonstrated ability to accurately interpret requests and execute with minimal oversight
• Strong organizational, analytical, and critical thinking skills
• Excellent written and verbal communication skills
• Strong attention to detail, accountability, and follow-through
• Experience utilizing workflow/project management systems preferred (Monday.com or similar)
• Proficiency in Microsoft Office Suite and compliance management systems

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice

Physical Demands

Requires the ability to sit at a desk for extended periods, working with computers and other office equipment. Ability to lift 40 lbs. as needed

Workplace Details:

• Location: White Plains, NY 10601
• Schedule: Hybrid – three days in the office, two days working from home
• Office hours: 9am to 5:30pm
• Commute: Just a 5-minute walk from the Metro-North Station, making it an easy and convenient ride to and from NYC

Compensation & Benefits:

• Base salary range: $65,000-$90,000/yr. exact compensation may vary based on skills and experience.
• Medical, Dental, Vision plans
• Matching 401(k)
• Generous PTO (Paid Time Off)
• Short and long-term disability
• Many more...

Freixenet Mionetto USA is an Equal Employment Opportunity Employer.

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