What are the responsibilities and job description for the Compliance Specialist position at Phipps Houses?
Phipps Houses is one of the nation’s oldest and largest not-for-profit developer/owners of affordable housing. It is a multi-faceted real estate organization, involved in the development, finance, construction and asset management of new and rehabilitated multi-family housing for low to middle income New Yorkers. Through its subsidiary, Phipps Houses Services, Inc., it conducts residential and some commercial property management, and its tax-exempt affiliate, Phipps Neighborhoods, provides human services to its development communities.
The Compliance Specialist will play a key role in the re-rental of vacant units across the Phipps Houses portfolio. Working as part of a small, collaborative team, the ideal candidate will be responsible for processing applicant files efficiently and ensuring compliance with LIHTC and HUD guidelines.
Salary range for this role is $55,000-64,000
Duties and Responsibilities Include:
Process applicant files in accordance with LIHTC and HUD regulations, including initiating applicant outreach and reviewing third-party verifications, requesting required documentation, and accurately calculating household income to determine eligibility.
Ensure full compliance with affordable housing program requirements by maintaining complete, accurate, and audit-ready applicant files.
Prepare and generate lease agreements using RealPage (On-Site), and coordinate lease execution, including collection of first month’s rent and security deposits.
Create and manage guest cards and process move-ins using Yardi, ensuring accurate data entry and timely onboarding.
Coordinate with property managers to schedule key pick-up and facilitate smooth resident move-ins.
Prepare, review, and finalize subsidy packages in compliance with applicable program guidelines.
Maintain and manage multiple waiting lists using Excel, ensuring proper tracking, updates, and adherence to fair housing regulations.
Assist VP of Rentals and Assistant Director of Rentals with any necessary work within the Rentals department
Other duties may be assigned as required for efficient operations
Desired Qualifications:
- Minimum of a High School Diploma or GED. Bachelor’s or associate Degree preferred.
- Three-five years prior experience in LIHTC and HUD Compliance
- Prior experience working with affordable housing
- Must have strong math skills and be efficient and accurate with calculations
- Ability to complete and manage large volumes of forms and paperwork
- Proficiency in Microsoft word and excel is essential
- Bilingual Spanish/English Preferred
- Tax Credit specialist certificate is a must
- Proficiency in Yardi property management software
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Phipps Houses and Affiliates is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, citizenship or national origin, ancestry, alienage, citizenship status, age, disability or handicap, sex, marital status, veteran status, pregnancy, gender, sexual orientation, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.
Salary : $55,000 - $64,000