Accounts Payable Specialist - Overhead

ABOUT FREIXENET MIONETTO USA

At Freixenet Mionetto USA, we don’t just work with world-renowned sparkling wines — we build a workplace people are proud to be part of. Named one of the Best Places to Work in Westchester for two consecutive years, as well as Best Places to Work in New York State and in America in 2024, we’re proud to say we are more than a company.

As the U.S. subsidiary of the globally acclaimed Henkell Freixenet, we represent an award-winning portfolio of iconic brands, including Mionetto Prosecco, Freixenet, Segura Viudas Cava, Gloria Ferrer, Korbel California Champagne Cellars, and more. Our portfolio spans legendary wine-growing regions across Italy, Spain, France, the U.K., that have contributed to winemaking history.

Our company culture thrives on collaboration, celebration, and growth. From engaging employee events year-round to continued learning opportunities for all employees, Freixenet Mionetto USA continues to invest in our team with generous benefits and more.

Come raise a glass with us and discover how you can add some sparkle to your career!

Position Overview:

We’re looking for a passionate, growth-oriented team player to join our team!

The AP Specialist position will work with employees across all areas of the organization, as well as communicate with external vendors, and have close interaction with the Director of AP & AR, working diligently to ensure all departmental needs are met. This role will primarily handle invoice processing for overhead and A&P invoices, recurring invoices, and tax payments, and attending to AP inquiries and reconciliations.

The AP Specialist must be a well-organized team player, and ensure accuracy across all tasks. This position will have both a day-to-day and ongoing impact on financial transactions. This role will be responsible for the daily maintenance and end-to-end process flow of our Concur Invoice system.

We are an energetic company seeking a passionate individual who will embrace change, find efficiencies, and offer enhanced solutions.

Responsibilities:

• Serve as Concur Invoice Administrator ensuring invoices flow through the system properly and into SAP; determine & validate G/L expense coding, and generate reports for overhead, A&P and tax type invoices for the organization
• Review, validate and assign appropriate GL expense coding for overhead, A&P, recurring, and tax-related invoices
• Generate and maintain accurate AP reports for management review
• Manage AP email inbox as well as receiving and opening of incoming mail
• Respond to vendor inquiries, reconcile vendor statements, research and correct discrepancies; reconcile any irregularities in receipts
• Reconcile statements for overseas suppliers
• Assist with payment runs and month end close activities
• Support vendor master maintenance, including bank account verification for payment changes
• Maintain files and documentation accurately, in accordance with company policy
• Provide support/assist during internal & external audits
• Develop process efficiencies surrounding all AP functions
• Support the process of issuing 1099’s on an annual basis
• Generate reports for use by senior management, ensuring accuracy and timeliness
• Perform and assist with special projects as needed
• Provide backup and coverage for the wider AP and AR team as needed

Competencies:

• Passionate, team player, eager to learn and grow
• Self-motivated, professional and organized
• Excellent interpersonal and oral/written communication skills
• Committed to continuous process improvement and open to change
• Results driven, strong initiative, maintains appropriate sense of urgency
• Attention to detail/constant desire for accuracy including multiple check points
• Organizational & time management skills; effective judgment in prioritizing and time allocation

Required Education and Experience:

• BA/BS degree preferred, with 2-5 years experience in Accounts Payable/Accounting
• Expertise in SAP (or equivalent ERP) and/or Concur is a plus
• Excellent organizational/project management skills
• Excellent communication skills and written skills
• Proficiency in Microsoft Excel, PowerPoint and Word

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

PHYSICAL DEMANDS

Requires the ability to sit at a desk for extended periods, working with computers and other office equipment. Ability to lift 40 lbs. as needed.

COMPENSATION & BENEFITS:

• Base salary range: $50k-$70k/yr. exact compensation may vary based on skills and experience.
• Medical, Dental, Vision plans
• Matching 401(k)
• Generous PTO (Paid Time Off)
• Short and long-term disability
• Many more...

Freixenet Mionetto USA is an Equal Employment Opportunity Employer.

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