What are the responsibilities and job description for the Accounts Payable/Receivable Specialist position at Freightliner & Western Star of Batavia, LLC?
Job Overview
We are seeking a detail-oriented Accounts Payable/Receivable Specialist. In this role, you will be responsible for timeliness and accuracy of matching and preparing vendor payments. You will also be involved in Accounts Receivable, collecting daily mail, sorting checks and payments, managing the company’s incoming payments, ensuring accurate recording of receivables, and maintaining strong relationships with clients and internal departments. You will contribute to the overall financial health of the organization.
Accounts Receivable Duties
- Process and record incoming payments accurately in DMS System.
- Reconcile accounts receivable to ensure all payments are properly posted and discrepancies are resolved promptly.
- Generate customer invoices, statements, and manage aging Accounts Receivables in accordance with company policies.
- Maintain detailed records of all transactions, including journal entries related to receivables and account reconciliation activities, maintain comments in DMS System.
- Assist with month-end closing procedures by preparing reports on outstanding receivables and aging analysis.
- Scan daily parts invoices into DMS Parts Cabinet with correct back up.
- Manage and process sales tax credits, forms and customer accounts.
- Set up new customers in DMS System.
- Process incoming customer credit applications.
Accounts Payable Duties
- Correctly match vendor packing slips, PO's, receiving tickets and invoices. Verify accuracy and address issues in a timely fashion.
- Code invoices to correct General Ledgers
- Posting invoices into DMS for payment.
- Processing payable vendor payments via ACH, Checks, Wire and Online.
- Track "open" aging invoices
- Process and track all credits due from vendors, submit month end reports.
- File payables and circulate into archives after 1 year period.
- Scan payables into DMS accounting cabinet.
- Track W9's and manage 1099 vendors
- Process month end close for Accounts Payable
Qualifications
- Proven experience in accounts receivable, bookkeeping, or related financial roles.
- Strong understanding of GAAP accounting principles and double-entry bookkeeping techniques.
- Knowledge of accounts payable processes, general ledger reconciliation, and journal entries.
- Knowledge of credits and debits, accounts receivable processes.
- Excellent data entry skills with high accuracy.
- Ability to analyze financial data effectively and identify discrepancies or trends.
- High School Diploma
- At least 2 years experience with Microsoft Excel (must be able to create, understand and use formulated spreadsheets.
- Must have a background in Accounts Payable and Receivable.
Pay: $20.00 - $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Profit sharing
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $20 - $24