What are the responsibilities and job description for the RFP Coordinator position at Freeman?
About Us
Sparks is a live digital brand experience agency. We specialize in creating connection–-real human connection–-onsite, online, or anywhere. Through a mix of sound strategy, breakthrough creative and flawless execution, we create memorable trade show exhibits, live and virtual events, brand activations, retail stores, corporate environments and other immersive experiences that deepen relationships, inspire action, and build trust and we do it all over the world.
Summary
We are seeking a detail-oriented and organized RFP Coordinator to support the development and management of high-quality proposals and related documentation. This role plays a vital part in assisting the organization’s growth by ensuring timely and accurate responses to Requests for Proposals (RFPs) and Requests for Information (RFIs) while maintaining alignment with strategic objectives.
This position will support our RFP team. It is eligible to work a hybrid schedule, generally requiring work in-office and / or show-site 2-3 days per week. The ideal candidate will be based out of Philadelphia, PA.
Essential Duties & Responsibilities
Assist RFP Team with administrative and operational tasks to ensure smooth execution of RFP processes.
Take ownership of RFI’s, ensuring accurate, timely, and compliant responses.
Work closely with subject matter experts (SMEs) and team members to gather and organize information for RFPs and RFIs.
Format and refine proposal and RFI documents to align with company branding and standards.
Develop an understanding of the RFP lifecycle, including compliance requirements, win strategies, and submission best practices.
Track and update project progress using project management and collaboration tools.
Ensure timely submission of proposals and RFI responses, adhering to all deadlines.
Help organize and update templates, tools, and repositories of past submissions to streamline future work.
Review documents for accuracy, consistency, and professionalism before submission.
Provide support for team collaboration tools to enhance communication and document sharing.
Education & Experience
Experience supporting RFP and / or RFI processes, including documentation and submission is preferred.
Strong organizational and time management skills, with the ability to prioritize tasks effectively.
Excellent written and verbal communication skills.
Familiarity with proposal management tools and collaboration platforms is a plus.
Ability to work collaboratively across teams and handle multiple projects simultaneously.
What We Offer
Freeman provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.
Medical, Dental, Vision Insurance
Tuition Reimbursement
Paid Parental Leave
Life, Accident and Disability
Retirement with Company Match
Paid Time Off
Diversity Commitment
At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.
LI-Hybrid
