Grant Administrator

Exempt; full-time; 40 of hours per week; Monday-Friday 8:00 a.m.-5:00 p.m.; full benefits; partial teleworking schedule may be available in accordance with Division policies.

Performs advanced professional work managing the full lifecycle of grants, including research, application development, award administration, financial oversight, compliance, and reporting. Identifies and evaluates funding opportunities aligned with organizational priorities and collaborates with internal departments and external partners to develop competitive grant applications. Oversees grant budgets, expenditures, and financial reporting to ensure compliance with federal, state, local, and grantor requirements. Monitors awarded grants to ensure adherence to legal, fiscal, and programmatic standards, and supports audits and reviews. Provides technical guidance on grant processes, compliance requirements, and best practices to staff and stakeholders. Serves as a liaison with funding agencies, government entities, and community partners to support successful grant-funded initiatives. 

NOTE: Please note that the upper pay range reflected in the job posting reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy.  For external hires, offers are made at the base wage rate.

Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members.  If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

TOTAL COMPENSATION PACKAGE:
Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.  

• 11 days of Vacation leave with increase after 2 years of employment
• 15 days of Sick leave with unlimited annual carryover
• 11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays)
• Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
• Employee Health Center with no or low-cost primary and urgent care
• 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
• County and Employee funded Defined Benefit Pension Plan 
  • Vesting after 5 years of service
  • Additional service credit for eligible previous public service, military service, etc.
• Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
• Generous Tuition Reimbursement Program
• Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan

NOTE: Benefited employees will accrue service and leave based on the FTE and/or hours worked per calendar year. 

For more information, visit our benefits page on the Frederick County Government job opportunities webpage.

• Ensure compliance with all applicable grant requirements, including federal, state, local, and organizational regulations, as well as grantor terms and conditions
• Maintain accurate records and tracking systems for all County-wide grant activities, expenditures, and performance metrics to support audits and reporting
• Provide guidance and training to staff on grant processes, compliance requirements, and best practices
• Coordinate with internal departments (e.g., Finance, Budget, Procurement, Legal) and external stakeholders to support grant development and administration of grant programs
• Research, identify, and evaluate grant opportunities from federal, state, local, and private funding sources aligned with organizational priorities.
• Coordinate and assist County divisions with the submission of competitive grant applications, including providing technical assistance to departments as needed
• Assist with the administration of the full lifecycle of grant awards, including implementation, monitoring, and closeout activities
• Develop, monitor, and reconcile grant budgets; track expenditures; and recommend budget adjustments to ensure fiscal integrity and compliance
• Assist in preparations review, and submissions of required financial and programmatic reports to funding agencies in accordance with established deadlines
• Analyze financial data, spending trends, and program outcomes to support forecasting, decision-making, and efficient use of funds
• Support procurement activities related to grant-funded projects in accordance with applicable policies and approved budgets
• Monitor grant-funded projects to ensure alignment with program goals, timelines, and funding requirements
• Serve as a liaison with funding agencies, community partners, and other stakeholders; represent the organization in meetings and related activities
• Assist with audits, monitoring reviews, and site visits by preparing documentation and responding to inquiries
• Provide technical direction, training and centralized oversight with Grant Management systems and grant portals
• Perform other related duties as required

To perform this job successfully, an employee must be able to perform all essential functions satisfactorily. Any employee's position may not be assigned all functions or equipment listed above, and the examples may not cover all functions or equipment that may be assigned. Reasonable accommodations may be provided to enable individuals with disabilities to perform their essential functions.The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Bachelor’s degree in accounting, business, finance, public administration or a related field.
• Minimum of 5 years of experience in grant compliance, grant management, or a related field. 

Substitutions for the above-listed required education and experience are a Master’s Degree with 3 years experience as described above.

KNOWLEDGE/SKILLS/ABILITIES
A successful incumbent operating in this role displays the following:

• Ability to develop and maintain effective working relationships with co-workers, professional peers, volunteer personnel and the general public, as well as ability to effectively work as a team member and on individual assignment
• Ability to effectively organize work, determine priorities (and reassess as needed), establish and monitor timelines, manage multiple projects simultaneously and complete assigned duties with minimal supervision
• Advanced knowledge of relevant grant programs and related guidance such as OMB Uniform Guidance 2 CFR Part 200
• Knowledge in basic accounting and/or grant management policies and procedures
• Basic knowledge of mathematical principles
• Skilled in the use of basic math
• Skilled in budget development and monitoring
• Skilled in the use of applicable computer programs and software (e.g. Microsoft Office, AdobePro, INFOR, OnBase)
• Skill in evaluating and analyzing compliance requirements
• Ability to organize work and prioritize tasks
• Ability to manage grant budgets and allocations
• Ability to prepare and comply with specific prior approvals
• Ability to communicate effectively with others, written and verbal
• Strong and effective spoken and written communication skills, including the ability to record information accurately and prepare technical reports

PREFERENCE MAY BE GIVEN FOR:

• Grant Management work experience in a local government setting 
• Experience managing grant awards
• Possession of current Certified Grants Management Specialist (CGMS) by the National Grants Management Association (NGMA)
• Possession of Grants Management Certificate Program credentials

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

• While working in this position, the employee is required to constantly sit.
• While working in this position, the employee is required to constantly work indoors.

• Employees in this classification are designated as Non-Essential

KIND OF EXAMINIATION (may include):

1. An evaluation of training and experience
2. One or more interviews

Salary : $82,854 - $140,853