What are the responsibilities and job description for the Receptionist Administrative Assistant position at Frazer Center?
SUMMARY OF FUNCTIONS:
Provide front desk and general office support through a variety of clerical activities and related tasks. Responsible for building access, answering incoming calls, greeting guests, and administrative support for the Child Development Program and Senior Leadership teams.
Greet visitors in a friendly and professional manner; determine their needs and notify the person/department being visited
Manage building access, and ensure that sign-in/out sheets are maintained accurately
Answer incoming calls promptly and courteously; transfers caller to appropriate staff member; take complete and accurate messages as needed and distribute messages in a timely manner
Manage and maintain phone system, including setting up voicemails and updating the phone list as needed
Maintain CDP student vaccination records
Assist with classroom coverage & closing duties as needed
Maintain substitute teacher background checks daily
Maintain lobby area signage
Maintain first aid supplies for classrooms and for Frazer Center, ensuring compliance with regulatory requirements
Prepare folders for weekly tours
Create and maintain staff ID badges and staff mailboxes
Order office supplies and Frazer Center shirts as needed
Maintain Master Calendar for CDP activities
Assist with the planning and implementation of CDP extracurricular activities and special events, including but not limited to picture days and the annual Book Fair
Maintain a tidy appearance of the reception and lobby area.
Track illness and incident reports
Notify parents of incidents or illness via phone or message
Update lobby area seasonally
Perform other duties as assigned
Must be able to lift, push, and pull a minimum of 50 pounds
Ability to bend, lift and reach from floor to chest level
Sitting for extended periods of time
Ability to look at a computer screen for long periods of time
EXPERIENCE AND/OR EDUCATIONAL REQUIREMENTS:
High School Diploma/GED
Minimum of one year experience in as a receptionist, administrative assistant or customer service
Computer knowledge in basic word processing programs such as Microsoft Excel, Word, and Google Drive applications
Professional Attire is required.
Salary : $16