What are the responsibilities and job description for the Office Coordinator position at Fraza / Vitan Equipment?
The Office Coordinator supports day-to-day administrative and accounting operations. This role requires strong organization, punctuality, and the ability to follow established procedures. The ideal candidate has experience with office administration, data entry, and basic A/P and payroll tasks.
What you will be doing:
• Answer and route incoming phone calls
• Perform Accounts Payable (A/P) including billing, invoice processing, and vendor communication
• Assist with collections and follow up on outstanding balances
• Support payroll preparation and time entry review
• Complete data entry tasks, including updating the sales journal and internal reports
• Maintain filing systems (electronic and physical)
• Perform general office duties including scanning, organizing documents, and mail handling
• Ensure accuracy, attention to detail, and timely completion of tasks
• Follow instructions, company policies, and administrative procedures
• Assist team members with administrative support as needed
What you will need:
• 1 year of administrative, office assistant, or coordinator experience preferred
• Basic computer proficiency (Microsoft Office)
• Knowledge of A/P, billing, or payroll tasks preferred
• Strong attention to detail and accuracy
• Excellent communication and customer service skills
• Ability to multitask, prioritize, and problem-solve
• Reliable, punctual, and able to follow direction
• Ability to work both independently and in a team environment
Salary : $21 - $24