What are the responsibilities and job description for the Accounts Payable Supervisor position at Frauenshuh Hospitality?
Responsible for overseeing Accounts Payable team and processes, vendor maintenance, invoice verification and reconciliation, invoice entry and payment processing. This is an in-office position at the Fourteen Foods Home Office in Franklin, TN.
Essential Functions:
- Oversees Accounts Payable team, supervising their daily activities and questions and monthly close process for Accounts Payable.
- Creates and documents Accounts Payable processes.
- Training new accounts payable employees.
- Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issues voids or stop-payments when necessary.
- Process monthly rent payments; process and pay real estate/personal property bills
- Main contact for vendor questions and resolution of issues.
- Maintenance of AP automation software to include workflow updates, user updates, vendor card updates
- Reconciles processed work by verifying entries and comparing system reports to balances.
- Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
- Notifies Controller about ongoing AP issues with managers or vendors, or any invoices that appear suspicious or incorrect.
- Review vendor statements and contacts vendors to resolve unpaid invoices.
- Route and verify invoices are properly approved.
- Organize and upload all vendor invoices into AP software.
- Maintains accounting ledgers by verifying and posting account transactions.
- Sets up new vendors and maintains vendors and other AP data fields in the ERP system.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Maintains historical records and filing documents.
- Reviews vendor invoices to determine if use tax needs to be accrued.
- Protects organization's value by keeping information confidential.
- Accomplishes accounting and organization mission by completing related results as needed.
- Compile list of invoices to be accrued at period end and create journal entry
- Reconcile AP related balance sheet accounts
Qualifications & Requirements:
- Associates degree in Accounting or equivalent work experience
- Previous Accounts Payable experience
- Supervisor experience
- PC proficiency including AP software, Excel and Outlook
- Above average skills in 10-key and data entry
Fourteen Foods is the largest DQ franchisee in the world. We offer excellent growth and advancement opportunities as well as pay and benefits you’d expect of an iconic national brand. Come join us, we’re the place where memories are made!
Fourteen Foods provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We encourage applicants of all ages and experience, as we do not discriminate on the basis of an applicant's age. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Please be advised that operation positions may involve exposure to various work hazards, including but not limited to extreme temperatures (both high heat and cold environments depending on seasonal and job assignment) and allergens (such as peanuts, dairy, soy, and other food-related allergens). Candidates should consider these factors when applying and be prepared to take necessary precautions to ensure their safety and comfort. We are committed to providing a safe work environment and will supply appropriate protective gear and training to manage these conditions. Reasonable accommodations will be provided for qualified individuals with disabilities to perform the essential functions of the job.
E-Verify Notice - In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire
