Elementary School Secretary

Position: Elementary School Secretary Location: Lincoln K-2 School Reporting Relationships: The Assistant Principal reports to the Lincoln K-2 PrincipalTerms of Employment: Full-Time, Twelve months per yearSalary: As per Secretary ContractThis position qualifies for town benefits, including Health Insurance General Overview: Franklin Public Schools is seeking a school secretary to ensure the smooth and efficient operation of the school office. Key Duties and Responsibilities:

• Perform routine office and administrative functions to support the daily operations of the school and administrative office
• Receive, respond to, and appropriately route incoming telephone calls, messages, and inquiries
• Maintain the student information database by entering, updating, and retrieving student records
• Maintain accurate and confidential student records and files
• Process student report cards
• Build and process student schedule changes and adjustments
• Greet visitors, provide assistance, and ensure compliance with visitor sign-in procedures
• Maintain daily staff attendance records and related documentation for substitute teachers
• Report staff attendance information to the Payroll Office
• Coordinate and schedule meetings and prepare meeting materials as needed
• Make public address (PA) announcements, as necessary
• Prepare, type, and distribute school newsletters and other communications
• Coordinate mass mailings to students' homes
• Order, maintain, and monitor office and school supplies
• Process purchase orders and invoices for payment and monitor expenditures for budget allocation
• Assist in the preparation and monitoring of the school budget
• Sort and distribute mail; photocopy, file, and maintain correspondence, invoices, records, and other documents
• Schedule appointments for the Principal, as needed
• Perform other duties and responsibilities as assigned by the Principal

Qualifications:

• High School Diploma or equivalent, Associate's degree preferred
• Previous secretarial/administrative experience
• Familiarity with Microsoft Office, Google Suite, and other software applications
• Proficiency in use of e-mail and financial software
• Ability to maintain confidentiality
• Ability to effectively and professionally interact with children, parents, staff

We understand that our collective success depends on the robust exchange of ideasan exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the FPS community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. We are committed to reflecting that diversity in our staff. We strive to have the most diverse applicant pool possible; to that end, we encourage individuals of all backgrounds to apply for any position at Franklin Public Schools.