What are the responsibilities and job description for the Sheriff Clerical Supervisor position at Franklin County?
NATURE OF WORK:
Under general supervision, supervises front office clerical staff; performs a variety of skilled administrative functions; acts as MULES Terminal Agency Coordinator (TAC); and performs other related duties as assigned.
ESSENTIAL FUNCTIONS:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. lncumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
• Supervise front desk reception, records custodian, CCW clerk, warrants clerks, and MIBRS clerk.
• Act as MULES Terminal Agency Coordinator.
• Schedule and maintain security awareness training records for employees.
• Prepare documentation for systems audit.
• Prepare schedules, review reports, and evaluate performance of those under supervision.
• Coordinate and attend clerical staff training; may require travel.
• Develop and maintain positive and constructive working relationships with sheriff's office staff and the public.
• Assist in the selection process of clerical staff applicants.
• Assist in the training of new clerical staff.
• Competence and compliance of all applicable rules, regulations, legal standards and best practices related to law enforcement administrative duties.
• Maintain confidentiality of law enforcement sensitive information.
• Assists in performance of front office duties such as front desk and phone reception, CCW, records requests, warrant entry and review, and other duties as needed or assigned.
WORKING ENVIRONMENT / PHYSICAL DEMANDS:
Work is performed in a standard office environment and involves sitting for extended periods of time, standing, walking, bending reaching, and lifting objects up to 25 pounds.
EMPLOYMENT STANDARDS:
Must be a U.S. Citizen and resident of Missouri; must possess a high school diploma or GED equivalent; higher education is desired. A valid driver's license, Notary Public License, and/or other specialized certifications may be required. MULES certification, law enforcement or related clerical experience, and supervisory experience are desired. Must successfully complete the sheriffs preemployment background investigation and testing to include illegal drug screening, occupational health screening, and a truth verification interview.
KNOWLEDGE AND SKILLS REQUIRED: Knowledge of:
• County and Department policies and procedures related to area of assignment.
• General office practices and equipment.
• Standard computer software applications and MS Office software.
• Basic accounting principles.
• Database management principles.
• Records management principles and standards.
• Best practices in supervisory role.
Skills in:
• Reading, typing and entering data with speed and accuracy.
• Establishing and maintaining effective working relationships.
• Communicating clearly both verbally and in writing.
• Coordinating and conducting a variety of skilled administrative support functions.
• Maintaining and evaluating work performance standards.
• Preparing and maintaining correspondence, reports, and other types of documentation.
• Operating and troubleshooting standard office equipment.
• Working in a fast-paced/high-volume environment.
• High professional and ethical standards.
• Customer service, conflict resolution, and liability mitigation.
Salary : $23