Assistant Administrator of Treasury and Collections- (Treasury) (Provisional)

RESIDENCE: Residence is a requirement for all positions. In the absence of clear and convincing evidence to the contrary, an applicant shall be deemed a non-resident if he/she cannot show ninety (90) days of continuous and uninterrupted residence in the City of Buffalo prior to filing application. THIS DOES NOT APPLY TO ANYONE APPLYING FOR THE BUFFALO POLICE ENTRY LEVEL EXAMINATION.

PLEASE TAKE NOTICE THAT THE ORDINANCES OF THE CITY OF BUFFALO MANDATE CONTINUOUS RESIDENCY IN THE CITY DURING YOUR EMPLOYMENT, EXCEPT FOR POSITIONS SPECIFICALLY EXEMPT UNDER STATE LAW.

FEE: WHERE INDICATED, A NON-REFUNDABLE APPLICATION PROCESSING FEE MUST ACCOMPANY YOUR APPLICATION VIA CHECK, CASH OR MONEY ORDER (If using check for payment, your check must clear to complete processing.)

Check with Civil Service office for fee waiver info.

Distinguishing Features of the Class

Assists division head/administrator in carrying out the details of the Treasury including but not limited to the Collections Office, the User Fee Unit, the Rental Registry billing and receiving, and Board Ups;

Trains and cross trains all personnel within each division;

Reconciles the Credit Card Bank Statements on a monthly basis;

Reconciles the Clearing Account;

Works with MIS to update and develop automated electronic check processing systems;

Implements and reconciles Electronic Imaging of checks;

Reconciles the Trust Funds deposits of monies endowed to the City of Buffalo;

Supervises the distribution of all City of Buffalo employee paychecks, garnishees, court orders and levy's;

Assists in the preparation of the Treasury and Collection annual budget and maintains accounts throughout the year;

Supervises the Daily Summary of Treasury Receipts remitted to the Comptroller;

Supervises the daily report of Closing Cash Balances remitted to the Comptroller;

Supervises the daily reporting and depositing of funds to designated bank accounts;

Supervises the data recommended for abatement of uncollectible accounts;

Recommends and implements changes to present systems to enhance the collection of outstanding accounts receivable;

Design and development of automated cashiering system,

Attends meetings pertaining to Treasury, Collections, User Fee, Rental Registry, and Board-Ups;

Performs related duties as required.

Examples of work (Illustration Only)

Thorough knowledge of the City of Buffalo's receivable system in the preparation and analysis of financial and statistical records and reports;

Good knowledge of the principles and practices of personnel management;

Good knowledge of budget preparation;

Supervision;

Ability to understand and interpret written material;

Minimum Qualifications

MINIMUM QUALIFICATIONS,

Promotional,

Continuous and permanent status in the Department of Administration and Finance as a Treasury Administrator, Collection Officer or Assistant Collection Officer for one year.

Additional Information

Ability to plan the work of a unit and train personnel;

Ability to operate a personal computer in the use of application programs;

Ability to maintain a good working relationship with employees, other departments and government agencies, and the public;

Initiative, resourcefulness, integrity; courtesy;

Physical condition commensurate with the demands of the position.

The City of Buffalo's benefit package is designed to give our employees and their love one's, comfort, safety, and stability they need in serving our community each and every day.

Our Offerings Include

• Medical and vision, Dental, Life Insurance (basic) and (supplemental)
• New York State Retirement System
• Deferred Compensation Plan
• Employee Assistance Program for employee/family members
• Flexible Spending Accounts
• Liberal holidays & vacation
• Growth Opportunities and Steady earnings potential