What are the responsibilities and job description for the Administrative Assistant position at Franciscan Ministries?
Overview:
Position Summary
In this role, you will be responsible for greeting guests and answering and directing all incoming calls in a polite and professional manner. This position also performs general secretarial and office tasks and provides support to all managers and department directors as needed.
Hours
- Monday-Friday: 8:00am-4:30pm
1065 E Victory Dr Lindenhurst, IL 60046
Essential Functions, Key Duties, & Responsibilities
- Answer, screen, and appropriately direct incoming calls within three rings while exhibiting excellent customer service.
- Greet and appropriately direct visitors in a polite and professional manner.
- Maintain security standards of the office by ensuring adequate front desk coverage.
- Schedule and coordinate all meetings and conference calls and maintain monthly calendar of meetings for Executive Director and/or department heads.
- Coordinate lunch and refreshments needed for meetings.
- Schedule, coordinate, and prepare meeting spaces and conference rooms as needed.
- Coordinate attendance at conferences as assigned.
- Accept deliveries and ensure they are received by the recipient indicated.
- Open, sort, and distribute mail and incoming faxes in an efficient and accurate manner.
- Fax documents as needed, ensuring confirmation is received.
- Ensure postage supplies are available, apply appropriate postage to outgoing mail and transport documents to the post office as needed.
- Prepare Federal Express packages and ensure they are picked-up or shipped timely.
- Research packages that do not arrive on time.
- Order office supplies weekly or as needed from vendors under the group purchasing arrangement, maintaining appropriate supply levels for each item.
- Ensure service is maintained on all office equipment as appropriate (i.e. copiers, fax machines, etc.).
- Responsible for carrying out general office errands for supplies or other office needs.
- Perform other duties as assigned.
- Comply with all policies and procedures and any updates.
Position Requirements
Education: High School Diploma/GED
Licenses/Certifications: N/A
Experience: 2 years of office/clerical/administrative experience
Skills & Abilities:
- Superb organizational and communication skills
- Ability to demonstrate professionalism and provide an excellent first impression of the organization/community
livingjoyfully
Min: USD $16.00/Hr. Max: USD $21.00/Hr.
Salary : $16 - $21