Assistant Property Manager

Assistant Property Manager

Position Summary

The Assistant Property Manager supports the Property Manager in overseeing the daily operations of residential, commercial, or mixed-use properties. This role focuses on tenant relations, leasing support, financial administration, and property maintenance coordination to ensure smooth operations and high tenant satisfaction.

Key Responsibilities

1. Tenant Relations

• Serve as a primary point of contact for tenants regarding inquiries, complaints, and service requests

• Assist in resolving tenant issues promptly and professionally

• Coordinate move-ins and move-outs, including inspections

• Ensure lease compliance and community rule enforcement

2. Leasing & Marketing

• Assist with marketing available units (online listings, tours, follow-ups)

• Conduct property tours for prospective tenants

• Process rental applications and perform background/credit checks

• Prepare lease agreements and renewal documents

• Maintain occupancy goals and minimize vacancy rates

3. Financial Administration

• Assist in rent collection and follow up on delinquencies

• Prepare and maintain accurate financial records

• Support budget tracking and expense monitoring

• Process invoices and coordinate vendor payments

• Generate monthly performance and occupancy reports

4. Maintenance Coordination

• Receive and document maintenance requests

• Schedule repairs with maintenance staff or external vendors

• Conduct regular property inspections

• Ensure compliance with safety and local housing regulations

5. Administrative Support

• Maintain tenant and property records

• Manage office supplies and vendor contracts

• Assist with compliance documentation and audits

• Support special projects as assigned by the Property Manager

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business, Real Estate, or related field preferred

• 1–3 years of property management, real estate, or administrative experience

• Knowledge of property management software (e.g., Yardi, AppFolio, MRI) preferred

• Basic understanding of fair housing laws and local landlord-tenant regulations

• Strong organizational and time-management skills

Skills & Competencies

• Excellent communication and customer service skills

• Attention to detail and accuracy

• Problem-solving ability

• Financial and budgeting awareness

• Ability to multitask in a fast-paced environment

Salary : $20