What are the responsibilities and job description for the Union Administrative Assistant and Building Information Specialist position at Francis Howell School District?
- Maintain accurate student records, including grades, transcripts, and testing data
- Input transfer grades and verify data integrity in the student information system
- Serve as a liaison to the District’s Information Technology Department
- Inform appropriate personnel of student course deficiencies
- Process pre-registration, scheduling, and counselor assignments
- Support the District’s summer school program with registrar duties
- Manage schedules and communications for administrators
- Draft, organize, and distribute correspondence, announcements, and reports
- Respond to inquiries from students, parents, and staff, providing clear direction
- Coordinate events, meetings, and special projects as needed
- Support teacher, student, and parent communication needs
- Maintain professionalism and confidentiality in all school interactions
- Assist in developing and maintaining the school’s master schedule
- Coordinate with the transportation department to ensure data accuracy
- Attend meetings, workshops, and training to stay informed and relay updates
- Organize and maintain manual and electronic files in compliance with policy
- Process and reconcile budget-related forms such as time sheets and purchase orders
- Ensure the smooth operation of the main office, supporting team coverage and task management
- Medical and dental plan options
- Vision coverage
- Employee Assistance Program (EAP)
- District-paid basic life insurance ($75,000)
- District-paid Short-Term Disability
- Paid holidays
- Vacation
- Family coverage, long-term disability, and additional life insurance options are available at the employee's expense
JobID: 9384
Position Type:
Secretarial/Clerical/Administrative Assistant
Secretarial/Clerical/Administrative Assistant
Date Posted:
5/1/2025
5/1/2025
Location:
Francis Howell Union High School
Francis Howell Union High School
Closing Date:
05/10/2025
05/10/2025
Hours: Monday–Friday, 6:30 AM–3:00 PM
Salary: $19.06 per hour
Reports To: Building Administrator
About Us
The Francis Howell School District (FHSD) is committed to providing a supportive and dynamic educational environment. We are seeking a dedicated and detail-oriented Building Information & Administrative Specialist – High School to manage student records, support administrative leadership, and provide essential office coordination within our high school.
Job Summary
The Building Information & Administrative Specialist – High School is a dual-role position responsible for managing and maintaining accurate student records, assisting with academic scheduling and registrar functions, and providing confidential administrative support to building administrators. This role plays a key part in ensuring accurate data, efficient daily operations, and clear communication among students, families, staff, and district departments.
Note: This is a dual-role position due to the unique structure of Union High School, which operates on a smaller scale as an alternative high school. Combining registrar and administrative support responsibilities allows for efficient operations and enhanced support for students and staff in a more personalized school environment.
Note: This is a dual-role position due to the unique structure of Union High School, which operates on a smaller scale as an alternative high school. Combining registrar and administrative support responsibilities allows for efficient operations and enhanced support for students and staff in a more personalized school environment.
Key Responsibilities
Student Information Management
Administrative & Office Support
Operations & Coordination
Minimum Qualifications
Education: High school diploma or equivalent.
Experience: Relevant administrative or school-based experience required.
Skills: Strong communication, organizational, data entry, and software skills.
Knowledge: Understanding of student enrollment and graduation processes, scheduling, and standard office procedures.
Abilities: Able to manage multiple tasks, work with diverse stakeholders, handle interruptions, and maintain accuracy under deadlines.
Experience: Relevant administrative or school-based experience required.
Skills: Strong communication, organizational, data entry, and software skills.
Knowledge: Understanding of student enrollment and graduation processes, scheduling, and standard office procedures.
Abilities: Able to manage multiple tasks, work with diverse stakeholders, handle interruptions, and maintain accuracy under deadlines.
Benefits
FHSD offers a comprehensive employer-paid benefits package, including:
We look forward to receiving your application and potentially welcoming you to the FHSD team!
Salary : $19
