Recruitment Coordinator

Contract Duration: 12 Months

Location: 30 Hudson St, Jersey City, NJ / 4 days onsite

Daily Responsibilities:

Key responsibilities- highlighted

The bank is searching for a Recruitment Coordinator who will be responsible for ensuring the smooth execution of recruitment processes across the organization. This position is responsible for managing interview scheduling, generating offer letters, and coordinating onboarding activities. Additional duties may include assisting with candidate sourcing. In this role, you will support a dynamic Talent Acquisition (TA) team of recruiters and serve as the backbone of the team – ensuring an exceptional candidate experience, maintaining data accuracy, and helping to drive process efficiency within a fast-paced environment.

What will you do?

Interview Scheduling & Coordination

 Manage complex interview scheduling across time zones and regions

 Coordinate virtual and in-person interviews ensuring timely communication with interview

team and candidates

 Serve as the primary point of contact for candidates and business leaders during the interview stage

Offer Letter Generation

 Generate and distribute offer letters using Workday or other HRIS platforms within service level

agreement timelines

Pre-Employment & Onboarding

 Stay informed and provide updates on pre-employment steps (background checks, welcome

email, etc.) ensuring timely completion leading up to candidate start date

 Coordinate onboarding logistics, streamlining new hire communication, and other pre-employment procedures as needed

 Act as the liaison between new hires and internal stakeholders to ensure a smooth Day 1 experience

Team and Process Support

 Partner with the TA Recruiters to manage candidate workflows and requisition support

 Contribute to process improvement initiatives across TA Operations

Candidate Sourcing & Pipeline Support

 Assist recruiters in proactively sourcing candidates using job boards, LinkedIn, and internal databases such as Phenom.

 Conduct initial resume screens and shortlist candidates when needed and maintain accurate

records in the applicant tracking system (ATS)

Other projects and duties as assigned

What do you need to succeed?

Must-have Skills/Experiences and/or Education, certifications, qualifications, designations:

 Bachelor’s degree and 2 years of experience in recruitment coordination or HR support, preferably in financial services

 Proven ability to manage high volume interview scheduling with multiple stakeholders

 Proficiency with ATS and HRIS tools (Workday, Phenom, Microsoft Office)

Nice-to-have Skills/Experience and/or Education, certifications, qualifications, designations:

 Creating and Updating SOP’s

 Proven ability to problem solve and find efficiencies