Business Assistant

Foxconn – FEWI Development Corporation Job Description – Business Assistant

FLSA Status: Exempt Grade:

Reports To: Facilities & Vendor Manager

Direct Reports: No

Primary Function: Responsible for assisting Team in managing and overseeing all aspects of office and administrative duties, processing, compiling, and maintaining team records related to property documentation, including but not limited to: Budgets, Leases, License Agreements, Service Contracts, Taxes, Invoices, Bids, and unanticipated emergency expenses. Resident team expert on the use and application of Microsoft Office Suite software, computer, and other IT technical issues. Responsible for collecting, collating and delivery of departmental mail. Responsible for assisting in badge access creation, and badge access data collection.

Duties and Responsibilities

• Generating and processing contract approval forms for contracts, leases, and other critical documents
• Budget tracking for each property as well as for Emergency Repairs.
• Conducts detailed financial analyses evaluating each property’s finances.
• Maintains complete and accurate property files and records, according to company systems, with an emphasis on documentation for future reference.
• Identify cost reduction opportunities for analysis and implementation.
• Communicates with accounting department to ensure accuracy of rent roll and accounts receivable.
• Assists in the development of operating income/expense budgets and capital budgets that reflect the corporate objectives for operating the properties, assists in the creation of Purchase Requests.
• Primary team member responsible for the use and creation of documents within the company FEGO and EV payment system.
• Assist in processing invoices on a weekly basis, cross-referencing prior invoices to prevent redundancy of payments, and subsequently generated check requests.
• Constantly explore, consider, and suggest ways for the use and implementation of AI in departmental tasks
• Analyzes financial statements including operating variances from budget, cash management and income strategies.
• Collect daily mail and packages as instructed and deliver to appropriate parties, documenting any tenant payments.
• Any and all other duties and tasks as may be assigned.

Required Education

• Associate’s degree or equivalent education required.

Required Experience

• 0-3 years of experience as business assistant.
• Advanced knowledge of database management, data mining, and data visualization tools.
• Superior skills in using MS Office software, data programs and Excel.
• Excellent analytical and problem-solving skills
• Strong analytical skills with accuracy and attention to detail.
• Demonstrated experience with MS Office applications, with strong knowledge of advanced functions of Excel.

Required Competencies

• Customer Focus:
• Asks questions to accurately identify customer needs.
• Meets customer requirements.
• Prioritizes work based on customer requests.
• Seeks to understand the reasons for customers’ choices.
• Ensures Accountability
• Communicates the status and completion of assignments.
• Holds themself accountable for complying with policies, procedures, and work requirements.

EEOC Statement

Foxconn is an equal opportunity employer that is committed to diversity and inclusion in the workplace. Foxconn prohibits discrimination and harassment of any kind and provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, religion, sex, sexual orientation, ethnicity or national origin, age, disability, marital status, genetics, pregnancy, or any other protected characteristic as outlined by federal law. In addition to federal law requirements, Foxconn complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.