Sub-Coordinator/School Culture MS Administrative Assistant

Sub-Coordinator/School Culture MS Administrative Assistant

Reports to: Building Principal or Designee

Work Year: 10 months

Location: Foxborough Middle School

Work Year: Late August-June (10 months)

This is a non-aligned position (non-Union)

Salary Range: $35,000 to $46,200

Starts: Immediately

Foxborough Regional Charter School District is committed to creating a work environment that celebrates and promotes diversity, and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

District / School Overview

Foxborough Regional Charter School District (FRCS) is a unique and diverse school serving students from across Southeastern Massachusetts. Approximately 1500 students and families come from urban and suburban communities and represent various backgrounds, ethnicities, and experiences. Families in our three vibrant school communities (Elementary, Middle & High School) speak over 20 languages and live in more than 20 sending districts. Diversity is one of our greatest strengths, and it drives positive student learning and life at our school. At FRCS, we value equity, teamwork, respect, and growth, and have made a commitment to hire and retain a diverse staff and employees who are committed to an antiracist curriculum and ideals.

The Substitute Coverage Coordinator is responsible for the following tasks:

Commitment: Remote work is required Monday-Friday from 5:30 AM to 7:30 AM, as well as at any time during the weekend or until all daily substitute coverage needs are met

• Create daily coverage sheets to list teacher absences and assign substitutes or internal coverage as needed.
• Schedule substitutes in advance for planned absences.
• Respond promptly to requests for substitute teachers.
• Collaborate with building leaders and administrative assistants to address any gaps in coverage.
• Maintain documentation of absences on a daily, weekly, and monthly basis for both internal and external coverage.
• Work with HR and payroll to finalize substitute assignments in schools, and track and verify substitute and internal coverage for payroll purposes.
• Hold monthly meetings with the HR team to discuss the hiring needs for per diem substitute teachers, the necessity of covering teacher absences, and substitute attendance.

School Culture Admin Assistant is responsible for the following tasks:

Commitment: In-person Monday-Friday from 9:00 AM to 3:30 PM

• Support the Middle School Front Office as needed
• Manage the daily sub and teacher coverage
• Answer Middle School Office phones in a timely manner
• Greet and assist all parents, students, and visitors at the Main Office in a friendly and helpful manner as needed
• Field daily calls for School Culture from teachers and staff
• Mail Discipline & Suspension letters, certified mail, and file in students' records, communicate with families, and track discipline
• Supports school administrators with administrative tasks
• Monitor bus write-ups
• Provide support for the middle school culture team as needed
• Maintain confidentiality to protect sensitive information and student and staff privacy.
• Handling sensitive information with discretion and professionalism.
• Attend staff meetings and/or special school meetings as required by the Administration.
• Other duties as assigned

Qualifications- Required:

• High School Diploma required, Bachelor’s degree preferred
• Minimum 2 years of relevant work experience in operations and/or customer service; school setting experience is a plus
• Ability to work with a significant diversity of individuals and/or groups; some problem-solving may be required to identify issues and select action plans.
• Must have strong communication and interpersonal skills.
• Must demonstrate an extremely high regard for confidential and sensitive information.
• Must have basic knowledge of computers and various programs, and be proficient with computer software and office equipment.
• Ability to communicate with diverse groups; being attentive to detail
• Maintain high ethical standards, legal responsibility, and confidentiality
• Demonstrated commitment to anti-bias, anti-racist education
• Candidates are subject to background checks, including CORI clearance and fingerprinting
• Current authorization to work in the United States

Work Environment & Physical Requirements:

The majority of work is performed in an office, school, or classroom environment, which usually has a moderate noise level. Regular attendance is necessary; absences should be rare and in alignment with district attendance and punctuality standards.

Physical Requirements:

While performing the duties of this job, the educator is frequently required to kneel, stoop, bend, and crouch. The teacher is periodically required to stand while talking and listening. The teacher is occasionally required to sit, walk, lift, or carry.