Secretary

Job Summary
We are seeking a dynamic and highly organized Secretary to join our team! This vital role involves providing comprehensive administrative support to ensure the smooth operation of our office. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As a Secretary, you will serve as the first point of contact for visitors and callers, manage schedules, handle correspondence, and assist with various clerical tasks. Your energy and enthusiasm will help create an efficient, welcoming environment that supports our team’s success.

Duties

• Greet visitors and answer multi-line phone systems with professionalism and courtesy, ensuring excellent phone etiquette and customer support.
• Manage front desk operations, including scheduling appointments.
• Perform data entry, filing, and document proofreading to maintain accurate records and ensure document integrity.
• Utilize office management software such as Microsoft Office, Google Workspace, and QuickBooks for administrative tasks including calendar management and bookkeeping.
• Support office management activities by coordinating supplies, maintaining organizational systems, and assisting with general clerical duties.
• Provide administrative assistance to team members or executives as needed, including personal assistant responsibilities such as calendar management and travel arrangements.
• Handle customer service inquiries efficiently while maintaining a professional demeanor in all interactions.

Skills

• Proficiency in computer literacy with strong skills in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
• Experience with QuickBooks.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
• Strong typing skills along with keen attention to detail for proofreading and data entry tasks.
• Exceptional phone etiquette skills with experience managing multi-line phone systems and providing customer support.
• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Prior office experience or clerical experience is preferred; familiarity with medical or dental receptionist duties is a plus.
• Knowledge of office management best practices combined with time management skills to prioritize tasks efficiently. Join us to be part of a vibrant team dedicated to excellence! This paid position offers an engaging work environment where your organizational talents will shine while supporting our mission to deliver outstanding service every day.

Pay: $18.00 - $19.00 per hour

Work Location: In person

Salary : $18 - $19