Administrative Assistant / Office Manager

About Us:

We are a female-owned and operated chiropractic clinic and wellness center, dedicated to helping our patients live healthier, more active, and pain-free lives. Our services include chiropractic care, red light therapy, and a range of wellness modalities that support whole-body healing and transformation.

Our mission is to help people to feel their best — physically, mentally, and emotionally — through personalised care and a positive, uplifting environment. We are a team of passionate, health-minded professionals who lead by example and share a deep commitment to empowering others to reach their wellness goals.

About the Role:

We are seeking a confident, organised, and proactive Administrative Assistant / Office Manager to join our growing team. This part-time position is ideal for someone who loves connecting with people, thrives in a fast-paced environment, and enjoys creating a welcoming experience for patients.

You will be the heart of our front office — supporting daily operations, coordinating patient care, and ensuring everything runs smoothly. While no sales are required for this position, a background in health, wellness, or customer service is highly valued and can provide room for advancement within our practice.

Key Responsibilities:

• Answer phones, schedule, and confirm patient appointments
• Greet patients with warmth and professionalism, ensuring each person feels cared for and valued
• Manage patient check-in/check-out, collect payments, and handle basic administrative tasks
• Assist with patient follow-up calls, reminders, and communication
• Maintain organised records, office supplies, and a clean, welcoming environment
• Support the doctor with office operations as needed
• Help set the tone and pace for an efficient, energetic, and positive office atmosphere

Who You Are:

• Friendly, kind, and naturally service-oriented — you genuinely enjoy helping others
• Energetic and reliable, able to multitask and stay composed under pressure
• Professional in appearance and demeanour, reflecting the healthy, active lifestyle we encourage in our patients
• Organised and detail-oriented, with a strong sense of initiative
• A team player who takes pride in their work and can also take charge when needed
• Passionate about wellness and inspired by helping others improve their health and quality of life
• Excellent at following instructions with exactness and precision

Requirements:

• Previous administrative, front desk, or customer service experience (healthcare, wellness, or fitness environment preferred)
• Strong communication and interpersonal skills
• Ability to multitask and manage time effectively
• Computer and phone proficiency (scheduling software and payment processing experience are a plus)
• A positive attitude, dependable work ethic, and enthusiasm for health and wellness
• Professionalism in conduct as well as in communication with patients

Why Join Our Team:

• Supportive, female-led environment where teamwork and growth are encouraged
• Free access to all wellness services, including red light therapy
• Opportunities for additional hours and advancement as the clinic grows
• A rewarding role helping others transform their health and quality of life

Please Note: While we proudly operate with a female leadership team and a predominantly female staff, we welcome all qualified candidates who share our passion for health and our commitment to creating a supportive space for our patients.

If you are driven by purpose, are passionate about wellness, and have relevant industry experience, we would love to meet you. Apply now to join a team where wellness is lived, not just promoted and help us empower others to transform their lives!

Job Type: Part-time

Pay: $18.00 - $35.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• Employee discount

Application Question(s):

• Do you have experience in any of the following industries: administrative assistant, medical or chiropractic assistant, or office management? Please outline pertinent experience.
• Are you articulate and precise in your communication and word choice?

Experience:

• wellness, fitness, aesthetic, nutrition, or medical office: 3 years (Required)

Work Location: In person

Salary : $18 - $35