What are the responsibilities and job description for the Food & Beverage Administrative Assistant position at Four Seasons Hotels and Resorts?
About Four Seasons
Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
About the location:
Sensei Lāna’i, A Four Seasons Resort offers a luxurious adults-only wellness enclave on the secluded Hawaiian island of Lāna‘i. Unmatched hospitality, reputable specialists and natural beauty combine to offer a completely customized experience to discover one’s greatest well-being. At the heart of it all is the Sensei Way, an evidence-led approach integrating healthy living practices into three simple paths – Move, Nourish and Rest. Guided by highly trained practitioners in areas such as exercise physiology, nutrition, stress management, yoga and mindfulness, each stay is unique – itineraries are comprised from a selection of wellness classes, spa treatments, a range of island activities and world-class golf and tennis facilities complemented by nourishing and delicious dining by Nobu. The resort’s 10 spa hales are luxurious, Japanese-inspired oases of calm, each one featuring an ofuro bathtub, infrared sauna, steam, indoor and outdoor showers, oversized massage tables, private plunge pools and cozy lounging areas.
FOOD & BEVERAGE ADMINISTRATIVE ASSISTANT
Sensei Lāna’i, A Four Seasons Resort, is looking for a Food & Beverage Administrative Assistant who shares a passion for excellence and who infuses enthusiasm into everything they do. Our teams’ have the opportunity to shape our guest experience by providing exceptional knowledge of the Resort and exemplifying the Golden Rule in each interaction. Work authorization required.
What You’ll Do
The Food & Beverage Administrative Assistant provides comprehensive clerical and administrative support to the Food & Beverage and Culinary Departments across all outlets. This role supports efficient daily operations, assists leadership with administrative tasks, and ensures full compliance with Four Seasons policies, standards, and brand expectations. Responsibilities include, but are not limited to:
Please note that due to the large number of responses we receive, only candidates being considered for the above position will be contacted for an interview.
Learn more about what it's like to work at Four Seasons Resorts Lana’i, visit us:
Twitter: https://twitter.com/FSLanai
Facebook: https://www.facebook.com/FourSeasonsResortsLanai
Instagram: https://www.instagram.com/fslanai/
Four Seasons is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
About the location:
Sensei Lāna’i, A Four Seasons Resort offers a luxurious adults-only wellness enclave on the secluded Hawaiian island of Lāna‘i. Unmatched hospitality, reputable specialists and natural beauty combine to offer a completely customized experience to discover one’s greatest well-being. At the heart of it all is the Sensei Way, an evidence-led approach integrating healthy living practices into three simple paths – Move, Nourish and Rest. Guided by highly trained practitioners in areas such as exercise physiology, nutrition, stress management, yoga and mindfulness, each stay is unique – itineraries are comprised from a selection of wellness classes, spa treatments, a range of island activities and world-class golf and tennis facilities complemented by nourishing and delicious dining by Nobu. The resort’s 10 spa hales are luxurious, Japanese-inspired oases of calm, each one featuring an ofuro bathtub, infrared sauna, steam, indoor and outdoor showers, oversized massage tables, private plunge pools and cozy lounging areas.
FOOD & BEVERAGE ADMINISTRATIVE ASSISTANT
Sensei Lāna’i, A Four Seasons Resort, is looking for a Food & Beverage Administrative Assistant who shares a passion for excellence and who infuses enthusiasm into everything they do. Our teams’ have the opportunity to shape our guest experience by providing exceptional knowledge of the Resort and exemplifying the Golden Rule in each interaction. Work authorization required.
What You’ll Do
The Food & Beverage Administrative Assistant provides comprehensive clerical and administrative support to the Food & Beverage and Culinary Departments across all outlets. This role supports efficient daily operations, assists leadership with administrative tasks, and ensures full compliance with Four Seasons policies, standards, and brand expectations. Responsibilities include, but are not limited to:
- Prepare, process, and manage a high volume of correspondence, reports, letters, memoranda, and incoming mail
- Review, route, track, and coordinate responses; record, distribute, and maintain departmental and divisional meeting minutes using multiple systems.
- Maintain and organize departmental files, policies, standards manuals, schedules, and calendars for Food & Beverage and Kitchen Division leadership
- Ensure timely updates and accurate distribution of documents in compliance with departmental and brand standards
- Support special projects and operational initiatives, including mailings, competitive surveys, menu support, breakage tracking, and ad hoc requests
- Coordinate, schedule, and confirm interviews, meetings, appointments, and cooking class reservations
- Oversee inventory, supplies, and purchasing functions, including maintaining inventory levels, receiving and storing deliveries, and tracking outstanding items
- Create, process, and follow up on Purchase Orders (POs) through BirchStreet
- Manage payroll and employee administration, including daily ADP audits and bi‑weekly payroll processing
- Conduct daily operational and food safety oversight, including Critical Control Point (CCP) checks such as temperature logs, walk‑in and low‑boy inspections, and verification of cleaning and sanitization practices
- And More!
- Successful candidate must possess legal work authorization in United States
- The hospitality business functions seven (7) days a week, twenty-four (24) hours a day and scheduled days and times may vary based on need. Holidays and weekends availability is required.
- Required by the Hawaii State Department of Health to obtain a Tuberculous (TB) clearance card
- Hawaii Food Handler’s Card is required for this role
- Ability to sit and stand for extended periods, lift up to 30 lbs, and push/pull as needed during shifts
- Working knowledge of computer systems, with experience in word processing and spreadsheet programs
- Hourly Rate: $27.74
- 100% Employer contributed Medical, Dental, and Vision benefits
- Competitive wages and other benefits (Retirement Plan, Wellness Credit, etc.) as well as Paid Time Off & Holiday Pay
- Inclusive and diverse employee engagement & recognition events all year-round
- Complimentary stays and exclusive discounts at Four Seasons Worldwide
- Complimentary Employee Meals & Dry Cleaning for Employee Uniforms
- Owner subsidized on-island housing, inter-island airfare to Oahu and other resources
- Comprehensive learning and development programs to help you master your craft
- Energizing Employee Culture where you are encouraged to be your true self!
- And so much more!
Please note that due to the large number of responses we receive, only candidates being considered for the above position will be contacted for an interview.
Learn more about what it's like to work at Four Seasons Resorts Lana’i, visit us:
Twitter: https://twitter.com/FSLanai
Facebook: https://www.facebook.com/FourSeasonsResortsLanai
Instagram: https://www.instagram.com/fslanai/
Four Seasons is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Salary : $28