HR Coordinator

HR Coordinator

General Info
Job Type: Full-Time, Non-Exempt

Location: Four Seasons Environmental, Inc. – Monroe, Ohio

Salary Range : $52,000 - $58,000 annually. This position also includes an employer paid fringe benefit of $5.50 per hour applied toward medical benefits, with an approximate annual value of $11,440.

Overview

The HR Coordinator is a high functioning administrative and operational role responsible for executing core HR processes with accuracy, consistency, and timeliness for a mid sized federal contractor with multiple project and contract locations. This position is designed as a hands on administrative and operational role focused on the accurate execution of established HR processes and independently managing detailed HR work within established policies procedures and direction provided by HR leadership.

The HR Coordinator provides administrative support for leave and accommodation processes, benefits administration, HR systems, and compliance documentation across the organization. This role is responsible for supporting annual benefit open enrollment, HR reporting, and HR operations across all sites, while serving as a direct administrative support resource to the Vice President of Human Resources for day to day activities and assigned projects.

This role does not carry leadership strategic influence or people management responsibilities. The focus is on execution, documentation, tracking, and follow through to ensure HR operations run smoothly and compliantly across multiple project locations.

Leave Administration and Records Management

Execute day to day administration of employee leave programs including FMLA, ADA, workers compensation and short term disability by

• Processing leave requests and documentation in accordance with established procedures
• Tracking eligibility notices certifications and leave usage
• Maintaining accurate confidential leave records and logs
• Coordinating information between employees managers HR leadership and third party administrators
• Monitoring return to work paperwork and status updates

Benefits Administration Support

Perform administrative benefits tasks including

• Processing benefit enrollments qualifying life events and system updates
• Assisting with annual open enrollment setup communications and follow up
• Responding to routine employee benefit questions using existing resources
• Coordinating benefit related documentation with carriers and brokers
• Maintaining benefits files and reconciliation support

Compliance Documentation and Audits

Support HR compliance through accurate documentation and tracking by

• Maintaining personnel files to meet federal and state requirements
• Preparing and organizing documentation for audits and reporting
• Tracking required compliance deadlines and training completion
• Updating logs spreadsheets and systems used for compliance monitoring
• Escalating missing documentation or potential issues to HR leadership

Recruitment and Onboarding Administration

Provide administrative support for hiring and onboarding including

• Coordinating interview schedules and pre employment steps
• Processing onboarding paperwork I-9 verification and system entry
• Coordinating background checks and security clearance documentation
• Scheduling orientations and required training

HR Systems and Reporting

• Maintain accurate employee data in the HRIS
• Run standard HR reports and distribute as directed
• Perform routine audits to ensure data accuracy and completeness
• Support system updates and testing as assigned

Employee Support

• Serve as a first point of contact for routine HR questions
• Provide information based on established policies and procedures
• Route non routine or sensitive issues to HR leadership
• Document inquiries and actions taken

Required Qualifications

• Bachelor’s degree in Human Resources or related field or equivalent experience
• 4 to 6 years of HR administrative or coordinator experience
• Direct experience processing leave and benefits transactions
• Strong attention to detail and ability to manage high volumes of work
• Experience working with HRIS systems and confidential data

Preferred Qualifications

• Experience in a multi location or federal contractor environment
• Familiarity with FMLA, ADA and benefits administration processes
• HR certification a plus

Key Responsibilities

Responsibilities may vary based on business needs and contract requirements.

Working Conditions

• Full time onsite role based in Monroe Ohio
• Monday through Friday schedule
• Occasional travel may be required for onboarding or audit support

Company Info

Four Seasons Environmental, Inc. (www.fseinc.net) is a 350-associate facilities management firm. Founded in 1985 and headquartered in Cincinnati, Ohio, FSE offers a very stable work environment. Our goal of 35 years remains the same: satisfy the customer and continuously improve. If you are looking for a nurturing company that puts the customer and the employee first, then please submit your resume for consideration.

• All resumes will be kept in strict confidence
• We are an institutional, commercial, full-facility operation and maintenance contractor and equal opportunity employer: including protected veterans and individuals with disabilities

Mission Statement

In a corporate culture of positive reinforcement, we will produce excellence by continuously finding better ways to serve our client as we would wish to be served. 

Vision Statement

In a nurturing corporate climate where families are valued and continuous improvement is a way of life, we will treat our customer and our fellow employees as we would wish to be treated so that we will continue to be our customer’s contractor of choice.

• Must be authorized to work in the US
• No relocation assistance is available
• Four Seasons Environmental, Inc. is a federal contractor and is required to comply with the Drug-Free Workplace Act of 1988 (which supersedes state laws to include cannabis). Employment is contingent on passing a 10-panel pre-employment drug screen, random drug and alcohol screenings, and background/reference checks.