Project Coordinator (Real Estate)

The Project Coordinator is a new position at Foundation Communities that will provide critical support to all members of the Real Estate Development Department, helping to achieve project goals and deadlines for multiple affordable housing communities in all stages of development. This position will also provide various administrative functions for the team. The position requires a responsible individual who pays careful attention to detail, has strong prioritization, problem-solving, verbal and written communication skills, and is highly organized. 

Essential Duties and Responsibilities: :

Development Project Assistance

·        Manage contracting logistics, including preparation of solicitation documents, coordination of required insurance, setting up new vendors in the accounting system, filing final contracts.

·        Work with accounting and project managers to respond to vendor payment requests

·        Assist with lender and investor due diligence and closing coordination.

·        Work closely with the Director of Construction & Design to manage the Austin Energy Green Building Certification process for all projects in the pipeline.

·        Work with project managers to identify necessary public and private easements, and similar title and/or permitting needs; coordinate documentation.

·        Support the development manuals and coordinate owner trainings

·        Support furniture, fixtures, and equipment orders

·        Prepare award applications and publications for completed projects.

·        Support project managers at OAC, design, and warranty meetings and assist with administrative tasks as needed

·        Meet vendors on construction site as needed

·        Assist with organization of files.

·        Other similar tasks as assigned. 

·        Prepare and submit monthly construction progress reports on city-funded projects

Administrative Support for Department

·        Prepare and update reports, presentations, and marketing materials for regular committee meetings, stakeholder forums, fundraising events, social media content, etc.

·        Assist with collecting signatures, notaries, and handle mailing/shipping needs.

·        Schedule, coordinate logistics, and take, distribute and file meeting notes for key department and project meetings, including board committees, internal pipeline review meetings, and design feedback sessions.

·        Maintain the Development Dashboard with regular project updates for internal visibility

·        Organize and maintain electronic and hard copy files for key documents.

Job Requirements:

Minimum Qualifications

·        3-5 years working in an environment requiring organization, prioritization, and teamwork – may be satisfied through a combination of higher education and/or applicable work experience.

·        Adept at using Microsoft Office products including Word, Excel, Outlook, and PowerPoint, as well as Adobe Acrobat.

·        Detail-oriented with strong organizational, time management, and prioritization skills.

·        Strong written and verbal communication skills.

·        Ability to work on a team while handling individual day-to-day responsibilities independently.

·        Willingness to learn.

·        Flexible and able to adapt to shifting priorities.

·        Enthusiastically offers and accepts support from colleagues.

Preferred but Not Required

·        Work experience or educational background in real estate related sector.

·        Familiarity with affordable housing funding programs and policies.

·        Green building knowledge.

·        Experience with graphic design programs such as Adobe Creative Suite. 

Physical Demands & Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CONSTANTLY: walking, sitting or standing, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand, eye, and foot.

OCCASSIONALLY: Must be able to reach above the shoulder, lift 5‐25 pounds and do push/pull motion. Limited evening work may be required. Opportunities to visit construction sites and navigate uneven, rocky, dusty unpaved surfaces.

Employee must have access to reliable transportation including ability to get offsite locations for project meetings and to coordinate signatures, notaries, shipping.

Partial hybrid work arrangement may be considered, after successful completion of the probationary period, with demonstration of successful performance in job functions.

Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity. BIPOC candidates and candidates with lived experience in homelessness and affordable housing are encouraged to apply.