Title Clerk

Summary

The Title Clerk position processes car deals, verifies cost for the accounting department including the costs of reconditioning and equipment add-ons, handles the legal transfer of documents for the Department of Motor Vehicles. The Title Clerk is responsible for the processing of titles and registrations as well as process car deals by verifying completeness of documentation.

Essential Duties and Responsibilities

• Verify data, completes state forms, makes disbursement for taxes and fees, and submits to the state.
• Process pre-owned vehicle title transfers to the DMV.
• Maintain follow-up on all incoming titles maintaining a complete list of all the outstanding title work and tracking missing titles.
• Maintain and reconcile schedules for tax, title and license payable and lien payoffs.
• Identify internal control issues by reviewing existing policies and communicating issues to the Controller.
• Process payoffs on trade-ins and floor plan, pull contracts, and forward to financial institutions.
• Verify Finance and Insurance (F&I) data to documents.
• Contact banks and customer for missing titles.
• Sign over the titles for all wholesalers who have paid in full.
• Back-up the Dealer Trade clerk in billing out dealer trades and prepare certificates of origin.
• Process all vehicle warranties and extended service contracts.
• Adhere to consistent and reliable work schedule.
• Demonstrate ethical business practices and integrity in all interactions to uphold the Foundation Automotive brand.
• Effectively perform duties and responsibilities in a safe manner.
• Other duties as assigned.

Qualifications

• High school diploma or equivalent required
• Operate a 10 key calculator
• One year automotive title experience preferred
• DMS knowledge, CDK/ADP preferred
• Successful completion of pre-employment screening
• Authorization to work in the USA