What are the responsibilities and job description for the Part time office admin position at Foster Creative Designs?
Part‑Time Administrative Assistant — Landscape Services Industry
Job Title
Administrative Assistant (Part‑Time)
Department
Administration
Reports To
Office Manager / Owner
FLSA Status
Non‑Exempt
Position Summary
The Part‑Time Administrative Assistant provides essential administrative and clerical support to ensure smooth daily operations within the office. This role assists with documentation, communication, scheduling, customer service, and basic financial and HR tasks. The Administrative Assistant must be detail‑oriented, organized, and comfortable working in a fast‑paced environment with shifting priorities. Experience in the landscape services industry is preferred but not required.
Essential Duties & Responsibilities
- Provide general administrative support including filing, scanning, data entry, and document preparation
- Answer phones, respond to inquiries, and direct calls to appropriate staff
- Assist with scheduling, calendar management, and coordination of appointments
- Support payroll preparation by collecting and verifying timekeeping information
- Maintain accurate records, spreadsheets, and internal documentation
- Assist with customer service tasks, including responding to emails and preparing estimates or service information
- Support hiring and onboarding processes by organizing paperwork and maintaining employee files
- Prepare basic reports, correspondence, and internal communications
- Assist with vendor communication, supply ordering, and office inventory
- Provide support during seasonal peaks typical in the landscape services industry
- Perform other administrative duties as assigned by management
Required Qualifications
- 1–3 years of administrative or office support experience
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Proficiency with MS Office Suite and basic office software
- Ability to multitask and manage shifting priorities
- Professional, friendly, and reliable demeanor
- Experience with QuickBooks or similar software preferred willing to train right candidate.
- Landscape services industry experience preferred
Competencies
- Organization: Maintains accurate records and manages multiple tasks efficiently
- Communication: Clear, professional interaction with clients, employees, and vendors
- Adaptability: Comfortable adjusting to changing priorities and seasonal demands
- Initiative: Takes ownership of tasks and seeks ways to support office efficiency
- Confidentiality: Handles sensitive information appropriately
Work Environment
- Standard office environment with regular interaction with field staff
- Part‑time schedule; hours may vary based on business needs est. Fridays a must!
- Not a remote position
- Occasional lifting of office supplies (up to 20 lbs.)
Disclaimer
This job description outlines the general nature and level of work performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required.
Pay: $24.00 - $28.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $24 - $28