What are the responsibilities and job description for the Office Manager Metal Recycling Facility (Halifax, NC) position at Foss Recycling Inc?
*COMPENSATION WILL BE DISCUSSED DURING INTERVIEW PROCESS*
Job Summary
- We’re looking for an experienced, organized, and proactive Office Manager to run the front office at our busy Halifax scrap metal yard. This is a true “wear-many-hats” position that keeps the entire operation running smoothly – from invoicing and inventory tracking to payroll, HR, and customer service.
- Full-cycle AP/AR and payroll coordination
- Accurate invoicing, receipts, and daily entries in QuickBooks
- Creating and tracking all purchase orders (yard, transportation, safety supplies, etc.)
- Maintaining real-time inventory and load spreadsheets (critical for metal pricing and margins)
- All HR functions for the site: onboarding, benefits, time-clock management, insurance forms, terminations
- Ordering office and safety supplies; keeping the facility stocked and compliant
- Acting as the main point of contact for customer inquiries and complaints
- Daily collaboration with the sales team to ensure correct material pricing and on-time shipments
- Stepping in wherever needed – no two days are exactly the same
What You Bring
- 4–5 years of hands-on experience in the scrap metal / metal recycling industry (strongly preferred – you know grades, weights, and how yards operate)
- Minimum 2 years in an office management or senior administrative role
- Expert-level Excel skills and solid QuickBooks proficiency (Desktop or Online)
- Strong working knowledge of payroll and basic HR processes
- Ability to stay calm and professional in a fast-paced, sometimes noisy yard environment
- Associate’s or Bachelor’s degree is an asset but not required with the right industry experience
Job Type: Full-time
Pay: $40,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
- Associate (Preferred)
Experience:
- Office Managers: 2 years (Required)
- Microsoft Office: 2 years (Required)
- Administrative experience: 2 years (Required)
License/Certification:
- Driver's License (Required)
Work Location: In person
Salary : $40,000 - $55,000