ACCOUNTS RECEIVABLE CLERK

Accounts Receivable Clerk

Trinity Metro has an immediate opening for an Accounts Receivable Clerk. The incumbent will be responsible for performing a range of accounting and clerical tasks related to the accounts receivable (AR) function. Incumbent is responsible for collecting and processing required paperwork in receipt of all monies from various accounts, ensure proper recognition of revenue, and timely generation of all customer invoices. Incumbents are responsible for communicating with customers, coworkers, and team members, along with meeting time-sensitive deadlines. This position is an intermediate level position and works under the general supervision of the AR Accounting Supervisor.

This positions responsibilities include:

• Reconcile daily sales reports and properly record and recognize revenue in the Accounts Receivable (AR) module of the JDE ERP
• Post all receipts to the AR module and maintain backup documentation for the proper retention period
• Ensure accurate and timely processing of incoming payments
• Prepare timely generation of monthly, bi-annual, and annual invoices to customers, outside ticket agencies, sponsors, and for Trinity Metro services utilized by other organizations
• Calculate, prepare, and email quarterly regional fare allocation invoices
• Reconcile and properly record all credit card charge sales
• Follow up with customers to resolve issues with delinquent accounts
• Issue AR statements as needed
• Create AR monthly journal entries with supporting documentation
• Run monthly reports and prepare invoices for contracted customers (TCC, City of FW, and DART).
• Review contracts/ILA’s to assure accurate and timely invoicing.
• Work with others employees in the agency to clarify and/or confirm any questionable verbiage in contracts/ILA’s that affects invoicing
• Run reports out of the Genfare and reconcile to daily cash reports
• Track deposits made by Money Room to Genfare reports and maintain the reconciliation to ensure accuracy
• Meet assigned month-end deadlines
• Provide accounting and clerical support to the entire Accounts Receivable department
• Update customer accounts based on payment or contact information, at customer’s request
• Maintain databases and spreadsheets, updating information as needed
• Research chargebacks and upload dispute paperwork as needed
• Maintain compliance with financial policies and procedures
• Maintain revenue and AR files and align with agency’s retention policy
• Make recommendations to supervisor to improve operations, decrease inefficiencies, and streamline work processes; work cooperatively with all customers, internal and external
• Assist IT with various implementations and testing that affect receipts or ticket generation, including the ongoing Genfare implementation and GOPass
• Work with other teams and departments (e.g., ACCESS, Procurement, Customer Care, Property Management, Operations) to ensure timely and accurate monthly invoicing
• Inform Marketing and BikeShare when sponsorship checks have been received
• Prepare quotes and manual invoices for Marketing, Customer Care, and Operations
• Update approved Accounts Payable vendor information in JDE’s Accounts Payable module
• Backup  to Vendor Data  for Accounts Payable new vendor set-up in JDE’s Accounts Payable module
• Assist Procurement in the preparation of the annual parts inventory
• Hold the job of Coordinator of the agency’s Records Retention Policy for the Accounting team, ensuring proper retention and subsequent disposal of Accounting documents
• Perform other duties, as assigned

Education

High school diploma or GED required.  Principles of Accounting I and II are preferred.

Experience

Two years of general accounting experience performing bank account and other reconciliations, along with knowledge on preparing journal entries. 

Any combination of experience, training and/or education that provides the required knowledge, skills and abilities may substitute for the required education.

Trinity Metro is an Equal Employment/Affirmative Action Employer.