Executive Assistant/ Book Keeper

Company Overview:

Forme is a wellness-focused wearable technology company that designs functional athleisure for posture, performance, and recovery. The US spends over $100bn annually on diagnosing and managing neck and back pain. Tackling this, our FDA-registered athleisure instantly enhances your total body alignment and back health, strengthening muscles for sustainable long term improvement and injury prevention. Used by Taylor Swift during the Eras Tour and trusted by Olympians, pro athletes, and office workers alike, we are dedicated to creating a foundation for you to live as your best self: the best form of you. Meet the new standard of self-care.

Job Overview:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant/Book keeper and Administrative Coordinator to support office senior team.

As an Administrative Assistant, the ideal candidate will possess exceptional organizational skills, strong interpersonal abilities, and a keen sense of confidentiality. This role is crucial for ensuring the smooth operation of our executive functions and will provide comprehensive support to our senior leadership. You will manage schedules, handle communications, organize files, coordinate with various departments, and assist with special projects to enhance the efficiency and effectiveness of our team.

Responsibilities:

• Provide high-level administrative support to senior team, and executive team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and maintain files and records, both electronic and physical.
• Handle incoming and outgoing communications, including phone calls, emails, and other correspondence.
• Coordinate and manage special projects and events as assigned.
• Serve as a liaison between the executive team and internal/external stakeholders.
• Assist with the preparation of reports, meeting agendas, and minutes.
• Conduct research and compile data as needed.
• Ensure confidentiality and discretion in all interactions and communications.
• book keeping all A/P. AR.

Experience:

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Proven experience as an executive assistant or in a similar administrative role for C-level.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant project management and task driven software.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• High level of discretion and confidentiality.
• Strong interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
• Detail-oriented with a proactive approach to problem-solving.
• Experience in event planning and coordination is a plus.
• Excellent project coordination abilities with attention to detail.

If you are a detail-oriented professional with exceptional organizational skills, excellent communication abilities, and a proactive approach to supporting senior executives, we encourage you to apply for this exciting opportunity. Join us at Forme where your contributions will make a meaningful impact on our success.

Job Type: Contract

Pay: $20.00 - $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Language:

• Chinese (Required)

Ability to Commute:

• West Los Angeles, CA (Required)

Ability to Relocate:

• West Los Angeles, CA: Relocate before starting work (Required)

Work Location: In person

Salary : $100