Hubspot Admin Sales Op

Hubspot Admin Sales Ops

Fork Farms is a high-growth agriculture technology company headquartered in Green Bay, WI. We design and deploy scalable indoor farming systems that help schools, healthcare systems, and communities grow fresh food locally. As we expand nationally, we are strengthening our commercial operations and sales infrastructure.

The Sales Operations Coordinator owns HubSpot CRM, our central platform for managing pipeline and customer data, and drives reporting accuracy and cross-functional coordination across Sales, Marketing, Operations, Finance, and Customer Success.

This role drives pipeline discipline and maintains clean, reliable CRM data while delivering accurate, trusted reporting that supports informed decision-making. As the business scales and automation expands, the role will evolve to strengthen CRM structure, improve automation, and ensure teams can extract clear, actionable insights from the system.

Key Responsibilities

• Enforce pipeline discipline and CRM data standards across the sales organization
• Maintain accurate deal hygiene in HubSpot (stages, close dates, probabilities, amounts, required fields, next steps)
• Lead weekly pipeline and forecast preparation, identifying stalled deals and risk signals
• Configure and manage HubSpot properties, lifecycle stages, views, lists, and workflow automation
• Govern CRM data integrity through standardized processes, deduplication, and import controls
• Build and maintain AI Apps and dashboards for pipeline visibility, forecasting accuracy, and conversion tracking
• Deliver weekly and monthly performance summaries with clear insights and trend analysis
• Ensure inbound leads are captured, routed, and followed up within defined service standards
• Support structured system handoffs between Sales, Marketing, Operations, Finance, and Customer Success
• Proactively identify opportunities to improve CRM structure, automation, and reporting; apply automation and AI tools to increase efficiency, strengthen data visibility, and reduce manual dependency while maintaining governance standards

Qualifications

• Bachelor’s degree in Business, Finance, Economics, Data Analytics, Information Systems, or related field preferred
• 3 years of experience in Sales Operations, Revenue Operations, Sales Coordination, or CRM Administration
• Strong hands-on experience with HubSpot CRM (Sales Hub required; workflow and dashboard experience preferred)
• Experience independently configuring HubSpot properties, deal stages, and dashboards to support forecasting and pipeline visibility
• Experience maintaining CRM data integrity and enforcing pipeline process standards
• Ability to build and interpret dashboards and performance reports
• Comfortable working cross-functionally with Sales, Marketing, Operations, and Customer Success stakeholders
• Experience improving workflows, automation, or CRM lifecycle structures preferred
• Strong analytical mindset and high attention to detail
• Proficiency with spreadsheets (filters, pivot tables, structured reporting)
• Some travel to company offices may be required

Additional Information

• No current or future visa sponsorship available
• Wisconsin-based candidates preferred (hybrid), but remote U.S. candidates will be considered

Job Type: Full-time

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid parental leave
• Paid time off
• Vision insurance

Application Question(s):

• Have you personally built HubSpot dashboards and managed deal stages and required fields?
• How many years of hands-on HubSpot CRM administration experience do you have?
• How many years have you supported a sales team in a Sales Coordinator, Sales Operations, or Revenue Operations role?
• Have you led weekly pipeline or forecast review preparation for sales leadership?

Education:

• Bachelor's (Preferred)

Work Location: Hybrid remote in Milwaukee, WI 53202

Salary : $50,000 - $70,000