Accounts Payable Manager

Job Type

Full-time

Description

The Accounts Payable Manager is responsible for overseeing and actively participating in the full-cycle accounts payable function within a high-volume manufacturing environment. This role ensures accurate and timely processing of vendor invoices, with a strong emphasis on purchase order (PO) processing and three-way matching (PO, receipt, invoice).

The position supervises a team AP specialists while serving as a hands-on contributor to daily operations, process improvements, and internal controls.

Key Responsibilities

Leadership & Team Management

• Supervise, train, and mentor a team Accounts Payable staff
• Assign and review daily workload to ensure timely invoice processing and payments
• Establish performance expectations and provide ongoing feedback
• Serve as escalation point for complex vendor or invoice issues
  
  

Accounts Payable Operations (Hands-On)

• Actively process invoices, including high-volume PO and non-PO invoices
• Ensure accurate three-way match between purchase orders, receiving documents, and invoices
• Review and approve invoice coding, ensuring proper GL allocation
• Manage vendor payment runs (ACH, wire, check) and ensure adherence to payment terms
• Resolve invoice discrepancies, pricing issues, and quantity mismatches
  
  

Purchase Order & Manufacturing Focus

• Partner with procurement, receiving, and production teams to ensure PO accuracy
• Monitor and enforce compliance with PO policies and approval workflows
• Investigate and resolve issues related to:
• Partial receipts
• Over/under shipments
• Price variances
• Support month-end accruals for goods received but not invoiced (GR/IR)
  
  

Controls, Compliance & Process Improvement

• Maintain strong internal controls over AP processes
• Ensure compliance with company policies, audit requirements, and SOX (if applicable)
• Identify and implement process improvements to increase efficiency and accuracy
• Drive automation and system enhancements within AP workflows
  
  

Vendor Management

• Maintain positive vendor relationships and resolve inquiries promptly
• Oversee vendor master data accuracy and onboarding processes
• Monitor aging reports and manage past-due balances
  
  

Reporting & Close Support

• Prepare AP aging, accruals, and other reporting as needed
• Support month-end and year-end close processes
• Assist with audits by providing documentation and explanations
  
  

Qualifications

Education & Experience

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
• 5 years of Accounts Payable experience, preferably in manufacturing
• 2 years of supervisory or lead experience
• Strong experience with purchase order-based AP and three-way matching
  
  

Technical Skills

• Experience with ERP systems (e.g., SAP, Oracle, NetSuite, or similar)
• Strong understanding of:
• PO lifecycle
• Inventory and receiving processes
• GL coding and accruals
• Proficiency in Excel (pivot tables, lookups preferred)
  
  

Soft Skills

• Hands-on, detail-oriented, and highly organized
• Strong problem-solving and analytical skills
• Ability to work in a fast-paced, high-volume environment
• Excellent communication and cross-functional collaboration skills
  
  

Disclaimer: The statements above are intended to describe the general nature and level of work being performed. They are not an exhaustive list of all responsibilities, duties, or skills required. Forgent Power reserves the right to modify, interpret, or apply this job description as needed.

Equal Employment Opportunity Statement: Forgent Power is an equal opportunity employer. We are committed to creating an inclusive environment for all employees. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected class.