Full-Charge Bookkeeper

Company Overview

Started in 1977, Quality Metal Works Inc. has grown from a small local manufacturer of parts to a diversified manufacturer of complex metal products and components serving companies across the United States in the military, automation and electrical, offshore, oil & gas and marine industries. We are passionate about the products we manufacture and the solutions we bring to our customers, who are the cornerstone of our success.

Position Summary

We are seeking an experienced and detail-oriented Full Charge Bookkeeper to join our team at Quality Metal Works Inc. at our headquarters in Elmwood, Louisiana. This position is responsible for managing the day-to-day accounting functions of the business, including accounts receivable, accounts payable, payroll and human resource administration, bank reconciliations and light general ledger accounting. This is a full-time, in-office position that plays a critical role in supporting the company's operations.

The ideal candidate will be experienced, hands-on, dependable, highly organized and self-motivated and capable of managing accounting functions, working mainly independently with limited supervision. Commitments to accuracy and utmost confidentiality are absolutely essential. Experience in a manufacturing or metal fabrication environment is highly preferred, as the position requires interaction with purchasing, production, customers, vendors and company leadership on a regular basis.

Essential Duties and Responsibilities

Accounts Receivable

• Generate and distribute customer invoices.
• Maintain organized customer files.
• Monitor customer accounts aging and pursue collections activities.
• Process cash receipts and apply customer payments.
• Assist in resolving billing discrepancies and customer inquiries.
• Initiate and maintain relationships with customer accounts payable departments.

Accounts Payable

• Review, code, and process vendor invoices.
• Ensure proper approvals for invoices.
• Prepare report showing invoices for payment.
• Reconcile vendor statements and resolve discrepancies.
• Maintain organized vendor files and W-9 documentation.
• Assist with annual 1099 preparation and reporting.
• Initiate and maintain relationships with vendor accounts receivable departments.

Payroll and Human Resource Administration

• Process bi-weekly payroll accurately and on time.
• Maintain employee personnel and payroll records.
• Verify timekeeping records and coordinate with management on payroll issues.
• Process garnishments, benefit deductions, and payroll tax payments.
• Assist with year-end payroll reporting, including W-2 preparation.
• Process on-boardings and terminations for employees.

General Accounting

• Perform monthly bank and credit card reconciliations.
• Prepare certain journal entries and maintain portions of the general ledger.
• Assist with month-end and year-end closing activities.
• Generate financial and management reports as requested.
• Maintain fixed asset and depreciation schedules as assigned.
• Support external accountants during audits and tax preparation.
• Ensure compliance with company accounting policies and internal controls.

Administrative Responsibilities

• Maintain accounting records in an organized and secure manner.
• Assist management with special projects and financial analysis.
• Support continuous improvement of accounting processes and procedures.
• Coordinate with operations, purchasing and engineering personnel as needed.

Required Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a closely related field.
• Minimum of five (5) years of experience as a Full Charge Bookkeeper or in a similar accounting role.
• Strong understanding of bookkeeping principles and accounting procedures.
• Experience handling accounts receivable, accounts payable, payroll and general ledger functions.
• Proficiency with accounting software systems and Microsoft Office applications, particularly Excel.
• Ability to maintain strict confidentiality of company, financial and employee information.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced manufacturing environment.

Preferred Qualifications

• Experience in manufacturing, fabrication, construction or industrial businesses.
• Experience with job costing and project-based accounting.
• Familiarity with sales tax reporting and multi-jurisdictional tax filings.
• Experience working with payroll/human resource systems.
• Experience working with ERP systems or manufacturing accounting software.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to occasionally lift up to 20 pounds.
• Ability to move throughout an office and manufacturing facility, as business needs require.

Compensation and Benefits

• Competitive salary commensurate with education and experience.
• Health insurance and other company-sponsored benefits.
• Paid time off and company holidays.
• Opportunities for professional growth and advancement.

Equal Opportunity Employer

Quality Metal Works Inc. is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age or any other characteristic protected by law. All employment decisions are based on business needs, job requirements, and individual qualifications. We are committed to maintaining a workplace free from discrimination and harassment.

Expected hours: 40.0 – 50.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person

Salary : $49,443 - $74,037