What are the responsibilities and job description for the Administrative Coordinator - Engineering (Temporary) position at Foremost Farms USA?
Position Overview
The Administrative Coordinator provides transactional and administrative support for Engineering capital projects. This role focuses primarily on processing capital purchase orders and invoices, maintaining supporting documentation, and helping coordinate related follow-ups between Engineering, Finance, and Accounts Payable.
Key Responsibilities
Create and process capital project purchase orders within Oracle R12
Track and coordinate capital project invoices in collaboration with Accounts Payable
Maintain and update the capital invoice tracking file and related documentation
Monitor project approvals using internal systems
Assist Engineering staff with project documentation and transactional follow-ups
Coordinate communications between Engineering, plant personnel, vendors, and Finance teams when needed
Qualifications
Experience creating or processing purchase orders required
Basic financial or accounting understanding (AP, invoicing, or project cost tracking)
Proficiency in Microsoft Excel, Outlook, and Teams
Strong organizational skills and attention to detail
Ability to coordinate tasks across multiple teams and systems
Physical Setting
Job Setting: Hybrid setting after completing training
This job summary is intended to be brief and does not list all the duties for this position. Nothing in this job description should be construed as an express or implied contract of employment. Foremost Farms USA is an at-will employer, which means that either party is free to terminate the employment relationship at any time, without any advanced notice, for any reason or no reason.