Administrative Assistant - Operations

The Administrative Assistant – Operations supports the day-to-day administrative and coordination needs of the Operations team at Food With Care. This role plays a critical part in ensuring efficient workflows across production, logistics, and administrative functions by managing documentation, supporting communication, and assisting with reporting and system processes.

This position requires strong organizational skills, attention to detail, and the ability to work in a fast-paced food manufacturing environment.

Administrative & Operational Support

• Provide daily administrative support to the Operations team, including scheduling, filing, and data entry
• Maintain accurate records related to production, inventory, and operational activities
• Assist with preparation and organization of reports, logs, and operational documents

Documentation & Compliance

• Support documentation related to food safety and quality standards (GMP, HACCP, SQF as applicable)
• Ensure records are properly maintained, filed, and audit-ready
• Assist with internal audits and documentation requests

Coordination & Communication

• Serve as a point of contact between operations, warehouse, and office teams
• Support communication with drivers, production staff, and supervisors
• Assist with scheduling meetings, coordinating interviews, and organizing team activities

Systems & Data Management

• Enter and maintain data in company systems (e.g., timekeeping, inventory, or reporting tools)
• Support transition from manual to system-based processes to improve efficiency and accuracy
• Assist with tracking attendance, timekeeping, and operational metrics as needed

General Office Support

• Manage office supplies and assist with ordering as needed
• Support onboarding logistics for new hires (documents, coordination, etc.)
• Perform other administrative duties as assigned

Education & Experience

• High school diploma required; associate degree or technical certification preferred
• 1–3 years of administrative or office support experience, preferably in manufacturing, food production, or logistics

Skills & Competencies

• Strong organizational and multitasking skills
• High attention to detail and accuracy
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Comfortable working with systems and learning new tools (e.g., ADP or similar platforms)
• Strong communication skills; bilingual (English/Spanish) preferred

Work Environment & Requirements

• Ability to work in a fast-paced production environment
• May require occasional time on the production floor or warehouse
• Ability to handle confidential information with professionalism

• Experience supporting operations, warehouse, or production teams
• Familiarity with food safety standards (GMP, HACCP, SQF)
• Experience with timekeeping or payroll-related administrative support

Food With Care is an Equal Opportunity Employer and complies with all applicable federal, state, and local employment laws. We celebrate diversity and are committed to creating an inclusive environment for all employees.