What are the responsibilities and job description for the Legal Secretary - Litigation position at Food Management Search?
RESPONSIBILITIES
- Draft, revise, and finalize legal documents, correspondence, memoranda, and emails.
- Handle e-filings in state, federal, and administrative courts.
- Prepare and organize documents and exhibits for hearings, arbitrations, mediations, trials, and depositions.
- Proofread documents for accuracy, grammar, and compliance with firm standards.
- Create and maintain Tables of Contents (TOC) and Tables of Authorities (TOA).
- Schedule and coordinate appointments, meetings, and litigation deadlines.
- Maintain attorney calendars and track critical case dates.
- Process new client/matter intakes in accordance with firm procedures.
- Use legal software, transcription tools, and office equipment to manage documents.
- Arrange attorney travel, including hotel, airfare, and transportation.
- Distribute incoming mail and emails appropriately.
- Assist in preparing marketing materials such as pitch folders, attorney biographies, and presentations.
- Provide backup and overflow support for attorneys and staff.
- Maintain confidentiality of all firm, client, and personnel information.
QUALIFICATIONS
- High School Diploma or equivalent required.
- Minimum 5 years of litigation legal secretary experience.
- Strong writing, editing, and proofreading skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Experience with document management systems (iManage preferred).
- Excellent organizational skills and ability to prioritize for multiple attorneys.
- Strong verbal, written, and interpersonal communication skills.
- Proficient in using office equipment and transcription devices.
- Reliable attendance and punctuality.
PHYSICAL REQUIREMENTS
- Prolonged sitting with frequent standing and walking.
- Regular computer use for document preparation and review.
- Clear verbal communication in person and by phone.
- Occasional bending, climbing, or kneeling.
- Fine motor skills for typing and office equipment operation.
- Ability to lift up to 10 lbs.
- Flexibility to work overtime as required.